Admissions & Transcript Specialist (Part-Time)

Job Summary and Responsibilities/Duties

For best consideration, please submit application materials by November 17, 2024.

Job Summary
Provides data entry support to student records in a high volume, detailed-oriented environment. Assists in the processing of student academic records to determine eligibility for admission into MHCC, coursework transferability, and registration. Processes transcript evaluation requests and maintains the flow of electronic and paper transcript processing.
 
Essential Duties

1. Processes admissions applications, and sends welcome letters.
2. Processes transfer coursework entry into students’ record and transcript evaluation requests, and maintains the flow of transcripts and transcript processing.
3. Performs limited scribing in degree audit software and creation of new schools in the student information system 
4. Generates correspondence to students regarding status of transcript evaluations. 
5. Processes official transcripts received from transfer institutions through optical character resolution software.
6. Assists with evaluation of degree and certificate audits toward student completion.
7. Assists with weekly phone coverage.

 
Additional Duties

1. Assists as needed with the application processing into specialized programs.
2. May assist in the training of new part-time staff and student workers.
3. Assists with commencement-related activities as assigned. 
4. Attends regular team and student development meetings. Actively participates in discussions.
5. Performs all other duties as assigned.

Minimum and Desired Qualifications

Minimum Qualifications 

Experience/Training: 

• Minimum (2) years of direct experience working with high volume data entry in which accuracy and attention to detail is crucial
• Intermediate computer skills and proficiency in Microsoft Office Suite and a variety of computer applications including word-processing, spreadsheets, databases, online systems, Internet, online calendaring, email applications, and integrated student information system.
• Must be able to work additional hours and adjust working hours to meet special jobs functions, office needs, and responsibilities. 

Equivalent combinations of education and experience may be considered.
 
Desired Qualifications

• Associate degree
• Experience working in higher education, specifically pertaining to student enrollment services
• Bilingual oral and written skills with fluency in English and other language that meets community needs

Additional Qualifications and/or Knowledge, Skills and Abilities (KSAs)

Knowledge, Skills and Abilities

• Ability to understand and apply the College’s interpretation of FERPA.
• Ability to utilize critical thinking, analyze data, and exercise independently sound judgment and initiative 
• Excellent verbal, interpersonal and written communication skills, including active listening skills
• Ability to effectively handle multiple tasks, priorities, changing deadline and move quickly among various functions and responsibility

Working Conditions and Important Information

Working Conditions
Work is performed primarily in an office setting and the position interacts with a variety of individuals. Heavy computer use and repetitive hand/wrist motion for keyboarding functions are typical. Occasionally, the employee will work longer than normal business hours.

Important Information
MHCC only accepts applications through our online application system at http://agency.governmentjobs.com/mhcc/default.cfm. For technical assistance with this, please call 855-524-5627.

Please note:  We do not request or read letters of recommendation.  Also, it is not necessary to upload a large number of documents with your materials.  We are looking for the required documents and perhaps one or two additional documents of your choosing (optional).  Faculty applications require a current resume, cover letter and official transcripts (copies are fine for application purposes) and/or any required certificates or licenses.

Please note:  this is initially a self-screening system.  We recognize that our application process can be lengthy, so before you begin, please read all of the stated requirements to determine if you meet them.  Applicants must meet all of the stated minimum qualifications and additional requirements to be considered for this position.  Based on your responses to the qualifying questions, the system may automatically screen you out from further consideration.

Position subject to budget consideration and approval.  

Final candidates will be subject to a criminal background check as part of the employment process.

MHCC is NOT able to support Visa applications for employment at the college. Applicants must already be eligible to work in the United States to be considered.

MHCC provides qualifying veterans and disabled veterans with preference in employment in accordance with ORS 408.225, 408.230, and 408.235; OAR 105-040-0010 and 105-040-0015.

Qualifying veterans and disabled veterans may obtain preference by submitting as verification of eligibility a copy of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) or a letter from the US Dept. of Veteran's Affairs indicating receipt of a non-service connected pension to your application. Disabled Veterans must also submit a copy of their Veteran's disability preference letter from the Dept. of Veteran Affairs, unless the information is included in the DD Form 214 or 215.

If you are seeking this preference, appropriate documentation must be provided at the time of application.  You may submit an electronic copy in the document upload area of the application in the section marked "veterans' preference document," or fax to 503-491-7257 or mail to Human Resources, Mt. Hood Community College, Gresham, OR   97030.  If you do not have your documentation, you may request it through your Veterans' Administration Office.

Applicants with disabilities may request accommodation to complete the application and interview process. Please notify Human Resources at least three working days prior to the date of need.

Mt. Hood Community College is an Equal Opportunity Employer that actively supports workforce diversity.

Applicants with disabilities may request accommodation to complete the application and interview process. Please notify Human Resources at least three working days prior to the date of need.

Mt. Hood Community College is an Equal Opportunity Employer that actively supports workforce diversity.

Mt. Hood Community College offers an exceptional benefits package for part-time employees that includes access to 100% employee paid medical, dental, vision, a Free Employee Assistance Program (EAP), sick leave, retirement through Oregon PERS based on meeting eligibility requirements, and a tuition waiver for Community Education and Tuition Based classes.