Academic Advisor, School of Education Graduate Programs & Licensure
University of Portland
Job Code: A53305
Job category: Full Time Staff
Terms and Hours: 12-month position, exempt full-time.
Salary Range: Starting at $49,310; commensurate with experience
Job Summary
The Academic Advisor in the School of Education (SOED ) serves graduate students in providing comprehensive and focused advising support to meet degree requirements and achieve academic success. Primary responsibilities include serving as the primary point of contact for multiple on campus and off campus SOED graduate programs, coordinating graduate admissions and application review, advising students regarding curriculum and degree requirements, and referring students to departmental and University resources. Academic Advisors collaborate with campus partners, faculty, and academic departments to ensure timely and accurate information in support of student success. The Academic Advisor reports to the Associate Dean or assigned designee.
Core Duties
• Act as primary point of contact for curriculum related questions for Graduate Programs within SOED . Engage students through advising processes regarding educational and career planning, based on intentional goals through regular review and revision. The advising process may include declaring/adding/dropping majors, minors, and/or career paths while developing course and degree plans while navigating co-curricular activities.
• Advise students in the College on curricular requirements, academic progress, accessibility, and educational opportunities.
• Guide students through problem solving on a wide variety of concerns, including but not limited to academic progress, academic program policies, career plans, accessibility, community standards to assist in making appropriate choices and decisions around academic planning.
• Assist in maintaining and updating student records in the College, helping in course schedule adjustments, and enrollment management on a semester basis.
• Review and administer student records, analyze data, and make recommendations that require interpretation and influence decisions on routine issues.
• Align and collaborate with University offices (e.g. Registrar Office & Graduate School) to ensure access to up-to-date information around degree requirements, course scheduling, and system processes.
• Advise the Division Chair or Dean to address student problems and academic/disciplinary issues and conduct meetings with students who may be academically at risk.
• Collaborate with departments of the University focused on student opportunities and success including but not limited to the Graduate School, Shepard Academic Resource Center, University Athletics, and Student Affairs.
• Train and mentor new Academic Advisors in learning programs, degree requirements and advising processes for the College.
• Participate in university wide academic initiatives and efforts, collecting data as needed.
• May serve on University Committees to support work on academic advising and initiatives.
• May assist with the supervision of student employees. Supervisory responsibilities include providing valuable learning experiences, hiring processes, setting of expectations, training and professional development, performance management and evaluations, and disciplinary processes including termination of employment.
Additional Level II Duties
• Assist in the SOED recruitment efforts for graduate programs and manage communications with prospective graduate students, serving as the primary point of contact for prospective applicants.
• Manage the licensure application process for all non-cohort MAT candidates, continuing and add-on licensure for all admitted students in programs such as but not limited to, Post Baccalaureate, Post Master, and EdD graduate programs; review and track graduate applications.
• Review projected graduate endorsement and practicum placements in collaboration with Placement Director, referring students to Placement Director as needed.
• Create and facilitate admission of on and off-campus cohorts and plan program sequences which includes navigating capacity requirements, coordinating travel and event dates based on program needs, availability of faculty, planning of logistics, and meeting accreditation related requirements.
• Provide administrative support to doctoral students and faculty through dissertation.
• Compile and analyze graduate program data on retention, attrition, and admission for state and national reporting.
Other duties as relevant to the duties of the position or as assigned by supervisor or designee.
Please note that the above list of duties is not comprehensive but generally demonstrates the types of matters under this position’s purview and responsibility.
Education & Experience
• Required: Bachelor’s degree.
• Required: 4 to 6 years professional experience in an academic environment inclusive of advising experience.
• Preferred: Relevant Master’s degree.
• Preferred: Relevant experience in P-12 education and certification process.
• Or a combination of equivalent education and/or experience.
Certifications & Licenses
• None.
Knowledge, Skills & Abilities
• Ability to learn and apply Teaching Standards and Practices (TSPC ) policies for the State of Oregon, including submitting Program Completion Reports.
• Ability to learn and apply Oregon Administrative Rules (OARs) for current students and graduates.
• Strong interpersonal/customer service skills and ability to communicate effectively via online platforms, presentations, one-on-one student meetings, and written communication.
• Proven interest in, experience with, and commitment to inclusive excellenc; demonstrated ability to be an effective partner with students, faculty, and staff from historically marginalized groups. Able to work collaboratively and effectively with organizations and departments within and outside the University.
• Effectively receive supervisory input and directions and work as part of and contribute to a team, being flexible with changing circumstances.
• High degree of organizational skills with attention to detail and ability to prioritize, multitask, be flexible with changing circumstances, and meet deadlines.
• Excellent problem-solving skills.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and effectively handle confidential student information with sound judgment, tact, and discretion.
• Strong orientation towards taking initiative and ownership of projects and assignments and being proactive with projects, assignments, quality, professional development, and process improvements.
• Ability to routinely and independently exercise sound judgment in making decisions.
• Competence with and commitment to inclusive excellence; ability to be an effective partner with diverse students, faculty, and staff.
• Ability to establish effective working relationships, professional rapport, and effectively accomplish work within a University setting that includes a wide array of stakeholder groups, policies, and processes.
• Effective ability to use technology, software, and applications at level of sophistication required for the duties of the position, including, without limitation, Microsoft Office (Outlook, Word, Excel, and PowerPoint), the internet, and data management systems.
• All University of Portland positions require the ability to quickly learn and use new technologies, software, and applications in depth and at level of proficiency required for duties of the position. In most situations, the necessity of learning, using, and supporting new technologies, software, and/or applications does not change a job description nor make the position one that involves higher level duties.
Physical Requirements
• Frequently: sit, perform desk-based computer tasks; use fine manipulation and grasp; use a telephone; write by hand; sort and file paperwork.
• Occasionally: stand and walk; twist; lift, carry, push, and pull objects that weigh up to 10 pounds.
• Occasionally: ability to attend events and activities on or off campus.
• Frequently: ability to interact and communicate with members of the University and others as necessary.
Working Conditions
• Hours of employment: sometimes may require working flexible and/or longer hours, including early mornings, evenings, nights, and weekends, when necessitated by projects.
• Work-related stress: sometimes there may be stress from work-related situations such as those involving challenging, important, urgent, time-sensitive, or multiple matters.
Work Standards
• Respect for the University’s mission and Catholic identity: demonstrates commitment to learning, respecting, and contributing to the mission of the University, a Catholic and Congregation of Holy Cross institution. The University’s mission statement states in relevant part: “we pursue teaching and learning, faith and formation, service and leadership in the classroom, residence halls, and the world.” The University’s Statement of Inclusion states in relevant part: “Our belief in the inherent dignity of each person is founded upon the social teaching of the Catholic Church. At the center of that teaching is the fundamental mandate that every person, regardless of race, color, religion, gender, sexual orientation, social or economic class, age, or disability shall be treated with respect and dignity.”
• The full Mission Statement is at: http://www.up.edu/about/mission.
• The full Statement of Inclusion is at: www.up.edu/disclosures/inclusion.
• Promote culture of safety: demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Compliance with laws and policies and procedures: subject to and expected to comply with all applicable University, departmental, and other applicable policies and procedures, including but not limited to, the personnel, business, and/or other policies of the University.
• Compliance with driving-related laws and requirements: when conducting university business while driving, must comply with the Oregon Vehicle Code and University of Portland driving requirements.
• Interpersonal skills: demonstrates the ability to work professionally with all University of Portland community members, external organizations, and any other person or organization employee interacts with in his or her University capacity.
Special Instructions Summary
To apply, please visit: https://apptrkr.com/6231761
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