WHAT YOU WILL DO:
In this role, you will help support a team implementing campaign finance contribution limits. This is accomplished in part by, but not limited to:
Providing administrative support functions for the Elections Deputy Director for Campaign Regulation and subordinate staff working on Campaign Finance, Investigations, Rulemaking and Hearings. This includes printing and preparing mailings, maintaining contact lists, numbering and collating exhibits for court and administrative hearings, and providing data entry support.
Coordinating and scheduling internal and external meetings and public hearings.
Writing and sending meeting reminders, preparing agendas, taking minutes, and following up as necessary.
Serving as hearings officer for administrative rules hearings which includes accepting public comments and preparing hearings transcripts. Organizing and tracking comments submitted by the public on administrative rules. Preparing written summaries of public comments submitted for consideration by Division and Agency leadership.
Serving as Campaign Finance, Investigations and Administrative Rules archiving specialist by using agency and statutory retention policies to preserve and archive records. This includes digitizing paper records, organizing files, and moving records into the agency's records management systems and network drives.
Assisting with research, writing and editing of internal and external communications with stakeholders, including newsletters, program materials, and program updates.
Serving as back up to Elections Operations Specialist as needed, including providing additional support on travel arrangements and procurement needs.
For explicit duties, please request a copy of the position description from HR.SOS@SOS.oregon.gov.
TO QUALIFY:
Studies have shown that women and people of color are less likely to apply for jobs unless they meet every one of the qualifications listed. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We would encourage you to apply, even if you don't meet every one of our desired qualifications listed.
Your application must demonstrate education and/or experience in the following:
Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents;
OR
An associate degree in any field;
OR
An equivalent combination of education and experience.
As the most competitive candidate, your application will demonstrate the following requested skills and experience:
Experience providing administrative support to a leadership team.
Resiliency ' ability to deescalate confrontational conversations.
Demonstrated in-depth knowledge of, or the aptitude to quickly obtain an understanding of Oregon election processes.
Excellent written and verbal communication skills ' ability to communicate clearly and concisely to engage with a wide and diverse audience.
Strong interpersonal skills ' ability to build rapport with others.
Organizational skills ' ability to plan work and follow up on task assignments while meeting overlapping deadlines in a fast-paced, politically sensitive environment.
Proven ability to promote a team-oriented environment by engaging in proactive understanding of elections issues, procedures, and program functions.
If you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application.
ABOUT THE AGENCY:
The Oregon Secretary of State is one of three constitutional offices created at statehood. As an independent constitutional officer, the Secretary of State answers directly and solely to the people of Oregon.
The Secretary of State employs approximately 245 full-time, part-time, and temporary employees. The Secretary oversees the functions of seven program divisions: Archives, Audits, Corporation, Elections, Business Services, Information Systems, and Human Resources.
OUR MISSION:
Build trust between the people of Oregon and our state government so that public services can make a positive impact in peoples' lives.
OUR VISION:
We envision an Oregon without barriers, where we lead with our values and believe every voice should be heard. We do so by:
Building equitable access to our democracy.
Making tools easily available to achieve economic success.
Ensuring state resources are used sustainably, efficiently and accountable to the public.
Honestly acknowledging Oregon's history.
OUR VALUES:
Access for all
We elevate equity through identifying and actively eliminating barriers.
Authenticity
We have integrity and are honest and true to ourselves and others.
Clarity
We share stories, using plain language to increase understanding and impact.
Respect
We are committed to serving the people of Oregon and strive to understand all viewpoints.
Service
We are responsive and prioritize the needs of current and future Oregonians we serve.
WHAT'S IN IT FOR YOU:
Family Friendly Work Life Balance (paid time off, 12 holidays, 3 personal days, short and long term disability benefits)
Take Care of Yourself and Your Family (comprehensive employee benefits, choice of medical plans, vision plan, life insurance, child care flexible spending account, employee assistance program)
Celebrate Uniqueness: Diversity and inclusion are cornerstones of our values. We recognize that diversity and inclusion are critical to developing a talented, high-performing workforce and are committed to providing a supportive work environment in which all of our employees can thrive and reach their full potential. We strive to maintain a culture that attracts, develops and retains a diverse workforce that closely mirrors the residents of our community. We learn from and respect the cultures in which we operate and value the uniqueness of individual talents, experiences and ideas.
Invest in Your Future: (Pension plan, deferred comp, short and long term disability plan, flexible spending accounts for healthcare and dependent care)
Be Appreciated (employee recognition events, agency unique employee recognition program allowing for additional leave options such as vacation buy-out and sick leave roll-over, dynamic employees doing impactful work)
ADA: At the Secretary of State, we value community and foster a sense of belonging for our employees
ADDITIONAL INFORMATION:
Additional applicant screening will depend on the number of qualified applications received. Screening may include skills testing, the results which may be used as part of the applicant evaluation process.
Candidates whose background most closely matches the qualifications and required/requested skills of this position will be invited to an interview.
Successful candidates must pass a criminal history check. Adverse background data may be grounds for immediate disqualification.
Eligible veterans who meet the qualifications will be given veterans' preference. For further information, please see the following website: Veteran Resources. You may also call the Oregon Department of Veterans' Affairs at 1-800-692-9666.
The Secretary of State does not offer VISA sponsorships. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States.
The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6%.
QUESTIONS?
For additional information you may contact us at HR.SOS@SOS.oregon.gov.
The Oregon Secretary of State is an equal opportunity, affirmative action employer committed to a diverse workplace.