Outdoor Pursuits Program Manager
University of Portland
Job Code: A21410
Job category: Full Time Staff
Terms and Hours: 12-month position, Exempt full-time.
Salary Range: Starting at $48,000; commensurate with experience
Job Summary
The Outdoor Pursuits Program Manager oversees the rock gymnasium, bike shop, and Outdoor Pursuits programs within the Beauchamp Recreation & Wellness Center at the University of Portland. This position will plan and develop programming along with manage and enforce policies and procedures within the areas of responsibility to maintain safe and compliant programs. This position supervises student employees and part time seasonal employees as needed.
Core Duties
• Plan, develop, organize, coordinate, implement, and evaluate the University’s recreational fitness, wellness, and related programs, with primary responsibility for the following areas: rock gymnasium, bike shop, and outdoor pursuits program (these areas are referred to as “areas of responsibility”).
• Oversight of the rock gymnasium includes development of a climbing program, safety policies, equipment maintenance, and summer/weekend climbing outings.
• Oversight of the bike shop includes rental, repair, sales, and safety programs.
• Oversight of outdoor pursuits program includes development of diverse programming that highlights outdoor activities in the Pacific Northwest, responsible for program operations, equipment rentals, and a safety program.
• Develop, update, manage, and enforce policies and procedures related to areas of responsibility.
• Oversee risk management and compliance of assigned areas of responsibility in collaboration with relevant University offices which includes but is not limited to Risk Management, Human Resources, Environmental Health & Safety and Student Employment. Be proactive in identifying and addressing risk management and compliance elements.
• Hire, train, supervise, and schedule student employees (and part-time seasonal employees as permitted and necessary) to staff areas of responsibility. Supervisory responsibilities include hiring processes, setting of expectations, training and professional development, performance management and evaluations, timesheet approval and disciplinary processes including termination of employment.
• Develop and implement annual training and leadership development program for student employees, with areas of training and development to include: technical skills, safety knowledge, professional work habits, and knowledge of applicable campus policies and procedures.
• Develop marketing plans for areas of responsibility consistent with the department’s overall marketing plan, utilizing digital, printed, and other relevant media. Evaluate effectiveness of marketing materials in reaching constituent communities.
• Administer budget allocations for areas of responsibility; monitor expenditures and payroll in accordance with established policies and procedures.
• Oversee processes related to purchase, inventory management, and maintenance of all equipment in areas of responsibility. Evaluate and make recommendations as needed about resources options and vendors.
• Develop, maintain, and analyze program and user data, and apply data to improve or adjust programming as necessary. Prepare annual statistical comparisons and analysis in areas of responsibility.
• May perform emergency custodial maintenance work; may set up facilities and equipment for programs as necessary; may staff programs as necessary.
• May assist in providing security for the building and grounds; may make safety checks on the facility and eliminate hazards to ensure safety.
• Drive University vehicles to transport University equipment and students as needed.
Other duties as relevant to the duties of the position or as assigned by supervisor or designee.
Please note that the above list of duties is not comprehensive but generally demonstrates the types of matters under this position’s purview and responsibility.
Education & Experience
• Required: 3 to 5 years of experience in directly relevant area(s): outdoor recreation, experiential education, physical education, sports management.
• Preferred: bachelor’s or advanced degree in relevant area such as education.
• Preferred: previous management experience in a climbing facility.
• Or a combination of equivalent education and/or experience.
Certifications & Licenses
• Required: valid driver’s license.
• Preferred: wilderness first responder (WFR ) or wilderness EMT (W-EMT ) certification.
• Preferred: current instructor’s certification in one or more of the following eras: WFR , advanced CPR , first aid, defensive driving.
Knowledge, Skills & Abilities
• Ability to work well in a fast-paced team environment
• Strong organizational and time management skills
• Strong attention to detail and accuracy
• Strong orientation towards taking initiative and ownership of projects and assignments and being proactive with projects, assignments, and process improvements; strong ability in following through with and completing projects.
• Ability to prioritize, multitask, and meet deadlines; excellent organizational skills and attention to detail.
• Ability to learn and apply applicable University and other policies
• Ability to prioritize, multitask, be flexible with changing circumstances, and meet deadlines.
• Strong verbal and written communication skills.
• Ability to effectively manage a team; experienced supervisor.
• Knowledge and skills related to budget management.
• Strong interpersonal/customer service skills and ability to communicate effectively via online platforms, presentations, one-on-one meetings, and written communication.
• Ability to anticipate problems and take necessary action to eliminate or mitigate them; knowledge of and experience in developing risk management policies and procedures in a recreational facility setting.
• Awareness and knowledge of adaptive recreation aimed at serving individuals who may need accommodations.
• Competence with and commitment to inclusive excellenc; ability to be an effective partner with diverse students, faculty, and staff.
• Ability to establish effective working relationships, professional rapport, and effectively accomplish work within a University setting that includes a wide array of individuals, groups, policies, and processes.
• Effective ability to use and learn computers, technology, software, and applications at level of sophistication required for the duties of the position, including, without limitation, Microsoft Office (Outlook, Word, Excel, and PowerPoint), the internet, and computerized maintenance management systems.
• All University of Portland positions require the ability to quickly learn and use new technologies, software, and applications in depth and at level of proficiency required for duties of the position. In most situations, the necessity of learning, using, and supporting new technologies, software, and/or applications does not change a job description nor make the position one that involves higher level duties.
Physical Requirements
• Frequently: sit, perform desk-based computer tasks; use fine manipulation and grasp; use a telephone; write by hand; sort and file paperwork.
• Frequently: stand and walk; reach; twist; lift, carry, push, and pull objects that weigh up to 50 pounds, with or without assistance.
• Occasionally: ability to attend events and activities on or off campus.
• Occasionally: ability to teach indoor and outdoor classes and to lead outdoor excursions.
• Frequently: ability to interact and communicate with members of the University and others as necessary.
• Travel: ability to travel, mostly by car; ability to drive.
Working Conditions
• Hours of employment: sometimes may require working flexible, irregular, and/or longer hours, including early mornings, evenings, nights, weekends, holidays, and overnight hours, when necessitated by projects or emergencies.
• Work?related stress: sometimes there may be stress from work?related situations such as those involving challenging, important, urgent, time?sensitive, or multiple matters.
• Environment: subject to outdoor weather conditions, including sun, wind, rain, and inclement weather; subject to heights, indoors and outdoors.
Work Standards
• Respect for the University’s mission and Catholic identity: demonstrates commitment to learning, respecting, and contributing to the mission of the University, a Catholic and Congregation of Holy Cross institution. The University’s mission statement states in relevant part: “we pursue teaching and learning, faith and formation, service and leadership in the classroom, residence halls, and the world.” The University’s Statement of Inclusion states in relevant part: “Our belief in the inherent dignity of each person is founded upon the social teaching of the Catholic Church. At the center of that teaching is the fundamental mandate that every person, regardless of race, color, religion, gender, sexual orientation, social or economic class, age, or disability shall be treated with respect and dignity.”
• The full Mission Statement is at: www.up.edu/about/mission.
• The full Statement of Inclusion is at: www.up.edu/disclosures/inclusion.
• Promote culture of safety: demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Confidentiality demonstrates mindfulness of, commitment to, and compliance with information confidentiality.
• Compliance with policies and procedures: subject to and expected to comply with all applicable University, departmental, and other applicable policies and procedures, including but not limited to the personnel, business, and/or other policies of the University.
• Compliance with laws and policies and procedures: subject to and expected to comply with all applicable University, departmental, and other applicable policies and procedures, including but not limited to, the personnel, business, and/or other policies of the University and other applicable organizations such as the National Collegiate Athletic Association (NCAA ) and West Coast Conference (WCC ).
• Compliance with driving related laws and requirements: when conducting university business while driving, must comply with the Oregon Vehicle Code and University of Portland driving requirements.
• Interpersonal skills: demonstrates the ability to work professionally with all University of Portland community members, external organizations, and any other person or organization the employee interacts with related to his or her University position.
Special Instructions Summary
To apply, please visit: https://apptrkr.com/6231721
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