Administrative Coordinator – Nursing

For best consideration, please submit application materials by February 15, 2026

Job Summary

Under general direction, performs a wide variety of difficult-to-complex program coordination and administrative support activities on behalf of assigned instructional disciplines; serves as liaison with internal and external faculty, staff, students and stakeholders.

Essential Duties

1. Supports assigned discipline(s), management, faculty and staff in the ongoing initiation, development, facilitation, monitoring and adjusting of class scheduling; researches and resolves faculty employment issues, facility concerns, student registration issues, scheduling conflicts and service problems; coordinates and processes schedule changes, course additions and cancellations as necessary; develops and processes term teaching assignments for part-time instructors within budgetary, accreditation standards and contractual limitations. 
2. Evaluates and monitors assigned discipline(s) course offerings to ensure faculty staffing needs are fulfilled. Monitors full and part-time faculty workloads, class size and enrollment to ensure compliance with district policies and collective bargaining agreement provisions; proactively prepares and recommends options and solutions to avoid and correct underload and overload issues and complete adjustment processes as appropriate. 
3. Coordinates and prepares candidate materials and interview schedules for hiring committees and recruitment and selection activities; collaborates with Human Resources and Instructional Services to finalize new employee documentation.  Facilitates and provides one-on-one and group new-employee orientations and on-boarding activities related to College and program policies, procedures, processes and documentation. 
4. Assists in budget preparation and control activities; maintains department and program budget records, purchases and purchase orders, and tracks and submits financial documentation; verifies expenditures; records, inputs, updates, extracts, and analyzes budget and financial data to ensure appropriate usage and allocations. 
5. Supports students and the public by providing general guidance, information and assistance related to assigned program(s), courses of study, class scheduling and availability, faculty office hours, college services and individual issues of inquiry and/or concern. 
6. Provides administrative assistance and support to the Dean and designated staff in project research, data analysis, preparing reports and recommendations, calendar maintenance, time and attendance recording and related activities. Initiate, compose and/or edit a variety of correspondence, documents and forms for assigned projects. 
7. Assists in the coordination and implementation of program policies, processes, procedures and documents to ensure efficiencies, organization of the program and compliance with accreditation, union agreements and college policies and procedures. 
8. Assists faculty and staff with textbook ordering processes, travel procedures and processing of forms; maintains student liability waivers; coordinates reservation of vans, transportation, group and individual travel; reconciles invoices and coordinate with vendor to resolve billing issues, as necessary. 
9. Maintains program and student records and files, including tracking student information, completion data, credential information, and processing student applications for limited entry programs. Monitors college and clinical site requirement compliance and follows up. 
10. Coordinates lab schedule and ensures lab and laptops are ready for student use. Tracks computer inventory and troubleshoot issues as appropriate. 

Additional Duties

1. Assists with and conduct information sessions as appropriate.
2. Attends, participates in, and/or leads meetings to maintain current knowledge of division issues, activities, problems, concerns, and similar matters.  
3. Performs all other duties as assigned.

Minimum Qualifications 

• High School Diploma/GED or equivalent
• Five (5) years of experience providing administrative coordination and direct administrative support to a complex program(s), management, and staff
• Intermediate skills in word processing, spreadsheets, email, and shared collaborative spaces, preferably in Microsoft Office

Equivalent combinations of education and experience may be considered on a year for year basis.

Preferred Qualifications

• Associates degree in administrative/office management, business administration, or related field

Knowledge, Skills and Abilities

Knowledge of:

• MHCC Collective Bargaining Agreements.
• Computerized database systems, word processing, spreadsheet applications and formulas, presentation and publishing software.
• Basic budgeting, purchasing, timekeeping and financial recordkeeping.
• Instructional and business operations processes and procedures.
• Data collection, analysis and reporting techniques.
• Local, State and Federal privacy laws, guidelines, regulations and reporting procedures as they relate to student records and information.
• Basic elements of effective leadership.
• General office practices, procedures, equipment and techniques.
• Elements of highly effective, quality customer service.
• Effective project and time management techniques.

Ability to:

• Develop expertise in, and accurately calculate and report on class size and capacity, faculty ILC credits and workload, and identify areas of concern in relation to compliance with collective bargaining agreements, College policies and procedures, and related areas.
• Develop expertise in, and serve as, division point-of-contact for faculty, staff, students and other stakeholders, to provide general college information and program-specific knowledge and expertise.
• Develop, process, input and extract a variety of data, reports, records and related information into multiple software programs and databases. 
• Ensure maintenance, completeness and accuracy of a variety of financial and payroll data, records and reports.
• Prepare and provide a variety of technical data, statistical and narrative reports.
• Effectively handle confidential information.
• Work independently with minimum instruction and supervision.
• Provide exemplary customer service in a courteous, prompt and efficient manner.
• Participate in the selection, scheduling, training, work direction and guidance of designated students and staff, as appropriate.
• Provide initial supports and strategies to diffuse potential student, staff and stakeholder distress and conflict.
• Learn and work with a variety of current and new software programs and hardware in an ever-evolving technology environment.
• Work effectively and collaboratively in an ever-changing, multi-tasking, multi-deadline, environment.
• Maintain confidentiality.

Work Environment

Work is performed primarily in a standard office environment, with occasional excessive noise and/or olfactory sensitivity within assigned program(s) areas and environments. 

This position may be eligible for remote work on a hybrid basis. Any remote work requires prior approval and must comply with MHCC Remote Work policies and administrative regulations. Remote work must be within the states of Oregon or Washington.

Hazards

Potential conflict situations.

Physical Demands

Primary functions require sufficient physical ability and mobility to work in an office setting; dexterity of hands and fingers to operate a computer keyboard and other office equipment and technologies; sitting or standing for extended periods of time; kneeling, bending at the waist, reaching overhead, above the shoulders and horizontally to retrieve and store files and supplies; lifting, pushing, pulling and carrying office equipment, supplies and materials weighing up to 25 pounds; emotional stability to work effectively under pressure and to keep all aspects of the job under control; hearing and speaking to exchange information in person or on the telephone; seeing to read, prepare and assure the accuracy of documents.

Mt. Hood Community College offers an exceptional benefits package that includes vacation, sick and personal business or emergency leave; medical, dental, vision, life, AD&D, long-term disability insurance; optional short-term disability insurance, optional life, optional AD&D; retirement through Oregon PERS; tuition waiver plan and professional development funds; and an Employee Assistance Program (EAP). For more information about our benefits and wellness offerings, please visit our website here.