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Program Assistant

Tualatin Hills Park & Recreation District | Beaverton, OR

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Posted Date 5/14/2025
Description

The Tualatin Hills Park & Recreation District (THPRD) is searching for multiple program assistants to join our recreation, sports and aquatics teams. Program Assistant II’s perform a variety of tasks in the delivery of programming related to adaptive recreation, inclusion services, sports, recreation and aquatic centers, community and special events, fitness, education, and/or social programs and activities.

The Program Assistant position is the entry level role in the Programmer professional series: Program Assistant, Program Coordinator, and Program Specialist. The program assistant will receive general direction from the program specialist or a center supervisor and may provide oversight and lead direction for part time staff. They may exercise independent decision-making within established guidelines and receive occasional instruction or assistance as new situations arise.

We have positions open at Garden Home and Cedar Hills Recreation Centers, the Elsie Stuhr Center and Harman Swim Center.

The schedule for these positions is from afternoon to evenings, expected to be scheduled until at least 8:30pm and at least one day per weekend.

In lieu of resumes and cover letters, THPRD evaluates applicants through a series of supplemental questions and applications. Please answer the supplemental questions thoroughly to ensure our subject matter experts can appropriately evaluate your experience.

The tentative start date for these positions is August 2025.

 

Essential Job Functions

 

  • Prepare and/or proofread a variety of forms, letters, fliers, reports, promotional materials, etc. from rough draft or detailed instruction. Perform data-entry. Research and collect data for special projects and reports. 

  • Provide information on the phone, or in person, in response to departmental inquiries, schedules, district services and other general information. Answer the multi-line telephone and direct calls to appropriate personnel and take accurate messages. Attend community events and volunteer events to provide support to program specialists and other staff as needed. 

  • Maintain detailed records, verify accuracy of information, research discrepancies and record information to ensure compliance with established policies and procedures.  

  • Assist the public with program enrollment. 

  • Ensure the safety of program participants and if necessary, provide first aid. Prepare and submit accident/incident reports.

  • Lead or assist with planning and coordination of meetings, special events, facility rentals and/or other programs. 

  • Lead or assist in the monitoring and evaluation of program effectiveness in meeting established objectives; participate with management and community groups in developing program goals, policies and procedures; maintain program records; prepare reports on program operations. 

  • Basic principles of supervision and staff and volunteer development.

  • Perform other job-related duties as assigned.

In addition, when assigned to Aquatics:

  • Tools, materials, and equipment needed in support of daily operations of swimming pools.

  • Provide training, instruction and lifeguarding services.

  • Ensures that chemistry readings are completed regularly and communicate concerns to the pool operator and center supervisor.

See the full job description here.

Education and Experience

Any equivalent combination of education, experience, and training that would likely provide the applicant with the required knowledge, skills and abilities is qualifying.  A typical way to obtain knowledge and abilities would be:

Program Assistant II

Equivalent to the completion of the twelfth grade, and:

Three (3) years of general clerical experience, including public contact and lead work experience. Familiarity with programming area, preferred.

In addition, when assigned to aquatics: 

Current American Red Cross Lifeguarding certification or equivalent

American Red Cross Lifeguarding Instructor certification, preferred

 

Licenses and Certifications: 

Valid Oregon Driver License and good driving record, depending on functional area. 

Current CPR and first aid certifications, depending on functional area. 

Bilingual and multilingual skills are preferred. 

 

A tentative schedule for this recruitment:

End of May – Initial review of applications

Middle to the end of June - Interviews

Middle of July – Final Interview and Candidate selection

Early August – Start date
Salary65,755.30 - 79,960.92 Annual
Location
In-Person
Position Type
Full Time
Experience
2-5 years
Job Category
Government & Public Administration

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