Administrative Assistant for Enrollment, Enrollment, Vancouver Campus
Like variety? Enjoy helping current students, potential students, and their families? Consider our Administrative Assistant for Enrollment position, which offers a mix of administrative support to the department and customer service support for our Cougar Center, the one-stop information shop for WSU Vancouver students. In addition, you would be joining a dynamic campus environment actively committed to diversity, equity, and inclusion. Apply online today!
Summary of Duties
Administrative Assistant for Enrollment provides varied and complex administrative support to the Associate Vice Chancellor (AVC) for Enrollment and all units within the Enrollment functional area, to include: Admissions, Cougar Center, Enrollment Technology, Registration, and Student Financial Services.
Supports all finance, procurement, and travel for the AVC and Enrollment units, including budget tracking and reporting, purchasing and reconciliation of goods and services, travel planning/purchasing/reconciliation, and communicating and adhering to related policies and procedures.
Serves as primary Human Resources Partner for Enrollment, including supporting all recruitment, onboarding, offboarding, position/appointment maintenance, and payroll processes for Enrollment staff. Provides general administrative and operational support to the AVC and Enrollment units, including scheduling and event support and serving as the primary liaison to Business Services, Human Resources, Facilities & Operations, and Information Technology.
Required Qualifications
High School graduation or equivalent AND three (3) years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work; OR equivalent education/experience.
Demonstrated attention to detail, organizational skills, and ability to manage competing priorities.
Demonstrated interpersonal skills and ability to maintain collaborative and productive relationships with diverse stakeholders.
Proficiency in modern business technologies, including word processing software, spreadsheets, email, chat software, virtual meeting platforms, digital and cloud-based filing software, and/or large databases/information systems.
Preferred Qualifications
Bachelor’s degree.
Experience providing administrative support in an educational setting.
Experience providing finance, procurement, and/or travel support.
Experience providing human resources support.
Cash handling experience.
Essential Duties:
30% Finance, Procurement, Travel Support
25% Human Resources Support
20% General Administrative and Operational Support
20% Cougar Center Backup Support
5% Other duties as assigned.
Application instructions:
Applicants must attach a resume, cover letter and a contributions to equity statement at the time of application. Please read the entire posting description and follow the instructions below to apply.
Area/College:
Washington State University Vancouver
Department Name:
Enrollment
City, State, Zip:
Vancouver, WA 98686
Department Link:
https://studentaffairs.vancouver.wsu.edu/
Work Location and Schedule:
Hybrid work schedule and flexible scheduling may be an option after the initial training period.
Monthly Salary:
$3,477 to $4,093 A-H, Range R-040. Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28. The full range for the position is $3,477-$ 4,632 Step A-M.
Benefits:
WSU offers full-time employees a competitive benefits package including up to 49 days off per year through paid holidays/sick leave/annual leave, a choice of retirement plans, medical/dental/vision, basic life and long-term disability insurance, and an employee tuition waiver program.
For information including a summary of benefits offered by WSU for classified staff visit: https://hrs.wsu.edu/wp-content/uploads/2024/01/2024-Benefit-Overview-for-Civil-Service.pdf
Find total compensation information here: https://hrs.wsu.edu/managers/recruitment-toolkit/total-compensation/.
FTE:
100%
Posting Close Date:
Applicants must submit their completed application by January 5, 2025, at 11:59 pm.
Background Check
This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.
Application Instructions
Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements. Applicants are required to include contact information for professional references within the application.
Applicants must attach the following documents to their online application in the “Resume & Cover Letter” section of your application.:
Resume
A cover letter
A contributions to equity statement (see information and link below)
Please include a statement on contributions to equity. Provide examples from your past activities and experience as well as your future plans to advance equity, diversity, inclusion and belonging at WSU Vancouver. Include examples such as any of the following: Programming, events, and initiatives; Committee, council, or board service; Student and/or staff outreach, recruitment, and retention; Community engagement and volunteerism. WSU Vancouver's strategic plan embeds equity in all 5 goals, including a specific goal for equity, diversity, inclusion and belonging (Goal 4). Please see our Strategic Plan, Goal 4 for more information on what WSU Vancouver is doing in this space, https://www.vancouver.wsu.edu/strategic-plan.
About WSU Vancouver
WSU Vancouver is located on the homelands of the Cowlitz Indian Tribe and Peoples of the Lower Columbia Valley. One of six campuses in the Washington State University system, WSU Vancouver provides baccalaureate- and graduate-level education to benefit the people, communities and economy of Southwest Washington.
As the only Tier-1, land-grant and public four-year educational institution in Southwest Washington, WSU Vancouver is committed to accessibility, openness and service to people. WSU appreciates extraordinary community support and is dedicated to developing areas of academic and research excellence that fulfill regional needs.
WSU Vancouver leads with an equity lens and is recognized nationally as a top college for equity, diversity, inclusion and belonging.