Administrative Specialist 1 – Administrative Specialist
Oregon Department of Transportation
Delivery & Operations Division – Statewide Project Delivery Branch
Business Operations Section / Administrative Services Unit
Salem
Salary Range: $3,705 - $5,066
The role:
Apply today to join our team in actively providing excellent customer service as an administrative specialist! Our highly collaborative and innovative team supports 40 managers and approximately 400 employees outside of our unit. Bring your talents to the team and assist customers with invoices, order requests, mail processing and formatting documents.
We encourage people from all backgrounds to apply for our positions. We hope you’ll join us on our path to increasing diversity, equity, inclusion and belonging through our values, commitments, strategies and actions.
What’s in it for you:
• Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave and so much more.
• Comprehensive and equitable base salary offer within the listed range. Through an equal pay assessment, we will determine the salary offer using the information you provide in your submitted application materials. Please ensure your application materials are detailed, accurate and reflect your skills, experience (paid and unpaid) and education as they relate to the position when applying.
• The salary range listed is the non-PERS monthly salary range. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6.95%.
• Public Service Loan Forgiveness opportunity!
Minimum qualifications:
Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data;
OR
An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data;
OR
An equivalent combination of education and experience.
Special qualifications:
Driving is an essential function of this position. You must have a valid driver license and an acceptable driving record. We will conduct pre-employment driving records checks on our final candidate(s). Your license does not have to be issued in Oregon to be considered.
What we’d like to see:
If you have these attributes, let us know in your application materials! It's how we will choose whom to move forward! You do not need to have all these qualities to be eligible for this position. We may also use transferable skills, experience, education and alignment with ODOT values to help us decide who will move forward.
• Experience working collaboratively and contributing to a positive, respectful and productive work environment.
• Experience tracking statuses, assignments or projects ensuring resources are used effectively and timelines are met.
• Experience researching and using data and resources to make decisions and solve problems.
• Experience in prioritizing, reviewing and providing error free work in a time sensitive environment.
• Experience with procurement and invoice processing.
Learn more and apply:
This recruitment closes at 11:59 p.m. on January 21, 2025.
Please note that we can only accept applications through our website.
For questions, call 971-273-8687 or email ODOTRecruitmentEM@odot.oregon.gov.
ODOT is an Equal Employment Opportunity and Affirmative Action Employer