HR & Payroll Operations Specialist

Homes for Good is looking for a HR & Payroll Operations Specialist to join our team!

HR & Payroll Operations Specialist 

Posting Date:

Thursday October 3, 2024

Application Deadline:

Open until filled. First round of application review will begin on October 18, 2024. 

Salary Range:

$26.73 - $35.82 per hour ($55,598.40 - $74,505.60 annually)

WHO WE ARE

Homes for Good Housing Agency is the Public Housing Authority (PHA) for Lane County, Oregon. Our primary work is to help low-income community members with the logistics of affordable housing. At a higher level, we are neighbors united to get every Lane County resident who needs help into a home.

Our programs provide housing and rental assistance to over 5,000 families in Lane County through voucher-based subsidies and Agency-owned public, multi-family and affordable housing communities.

In addition to rental assistance, our team provides resources to program participants and residents including but not limited to general resident support, Permanent Supportive Housing (PSH) programming, Weatherization assistance and HUD’s Family Self-Sufficiency Program.

Homes for Good is an equal opportunity employer, committed to Diversity, Equity & Inclusion throughout our organization and within our hiring and promotional practices. We endeavor to hire a workforce that is representative of the communities we serve, with an understanding that a diverse and inclusive staff will strengthen our Agency. All applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or national origin.

OUR VALUES

At Homes for Good, our values are demonstrated through our simple tagline. Homes.People.Partnerships.Good.

Our current priorities and initiatives include:

• Implementing our Strategic Equity Plan (SEP)
• Expanding services to our third-party managed and Permanent Supportive Housing (PSH) communities.
• Continuing to develop affordable housing in Lane County communities who need it most, including outlying rural communities.
• Repositioning our asset managed portfolio to maximize revenues.
• Maximize efficiencies through the use of a new enterprise software.

Check out our Vimeo page to learn more about our culture, our work and our workplace.

?? Click here to review the recruitment packet!

OUR HUMAN RESOURCES TEAM

Our Human Resources team is dedicated to supporting our team members and enhancing the employee experience at Homes for Good. Led by the Human Resources Director, the team includes an HR Generalist, and the HR & Payroll Operations Specialist. Together, the team oversees all people operations including hiring, onboarding, training & development, performance, benefits, classification & compensation, employee & labor relations and payroll. 

WHAT YOU WILL DO FOR OUR TEAM

The HR & Payroll Operations Specialist plays an important role by performing a wide variety of specialized duties in support of payroll and assigned human resources functions. The incumbent processes bi-weekly payroll for the entire Agency, oversees benefits administration, carries out personnel actions and pay change actions, safety & worker's compensation administration and other related duties.

DUTIES: These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• Process bi-weekly payroll for the entire Agency; enters and maintains payroll data necessary to process payroll in compliance with Federal and State reporting requirements and ensure timely and accurate processing of payroll records.
• Document and reports, checks, reviews and verifies payroll figures and records for accuracy.
• Reviews Agency policies and the Collective Bargaining Agreement to implement payroll related policies and coordinates changes with Agency leaders.
• Provides information on, and interpretation and application of Human Resources rules, the collective bargaining agreement, federal and state labor regulations and other information to employees, departments and other parties as required.
• Manages various payroll related tasks including maintenance of employee records, pay action changes, calculating adjustments, managing deductions and reconciling payroll before transmission.
• Prepares reports, statements and summaries related to payroll transactions.
• Updates Agency benefit system to ensure timely enrollment and termination based on personnel actions.
• Reconciles monthly benefit premium statement; prepares for approval and processing.
• Tracks and reconciles employee paid time off (PTO) balances.
• Prepares, implements and verifies voluntary and other forms of deductions, such as garnishments and tax withholding, implements set up and changes to employee direct deposit.
• Provides assistance to departments in processing payroll records regarding employee data and fringe benefits.
• Creates file, uploads and reconciles employee and Agency retirement, health savings and flexible spending contributions.
• Process transactions related to the Agency’s retirement plan including payroll changes and loan administration.
• Assists the Human Resources Director in the administration of human resources functions including reclassifications, compensation studies, labor contracts, personnel rules, employee relations and labor negotiations.
• Participates in onboarding of new employees in the areas of timekeeping and benefit education and enrollment.
• Responds to requests for verifications of employment and earnings.
• Supports the Human Resources Generalist in the areas of recruiting, onboarding, workers compensation and leave administration.
• Communicates with employees to ensure a thorough understanding of their benefits; Assist employees with benefit or payroll related inquiries; Troubleshoot employee benefit issues by maintaining a working relationship with benefit vendors and brokers.
• Answers employee questions and inquiries related to payroll an timekeeping.
• Plans and oversees annual open enrollment.
• Assists in preparing, coordinating and presenting employee training and development programs; drafts and revises training materials.
• Acts as a liaison for resolving HRIS, payroll and benefits administration system user issues.
• Collaborates with departments and teams with regards to needed changes or approvals.
• May participate in the Collective Bargaining process including but not limited to taking notes at labor contract negotiation sessions; maintaining detailed records of contract proposals and negotiating sessions; preparing routine spreadsheets and reports on costs of contract proposals.
• Performs other related duties as assigned.

WHAT WE ARE LOOKING FOR

Studies have shown that people who hold marginalized identities are less likely to apply for jobs if they don’t meet every one of the qualifications listed. We are interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. If you meet key qualifications for the job, and believe you would be the best fit, we encourage you to apply.

Please use your cover letter to explain how you will accomplish parts of the job for which you have less experience. If you are unsure whether you meet the qualifications of this position, please feel free to contact us at hr@homesforgood.org.

IDEAL QUALIFICATIONS

The ideal candidate will have knowledge of and proficiency in:

• Principles and practices of financial record keeping.
• Specialized knowledge of payroll processing systems, procedures and controls applicable to payroll systems.
• Personnel and benefit rules, policies and procedures.
• Excellent verbal, written and interpersonal communication skills.
• Demonstrated skill in understanding cultural differences.
• Federal, state, local and Agency laws, regulations, policies and procedures related to assigned areas of responsibility and including those governing payroll and human resources.
• Intermediate to advanced proficiency in Microsoft Excel for data analysis, report generation and payroll related calculations and transactions.
• Modern office equipment, practices, procedures and computer programs including Microsoft Office suite of products. Current and relevant computer skills

Ability to:

• Accurately process large volumes of data within strict, unalterable timelines.
• Research and analyze complex payroll data.
• Interpret, explain, evaluate and recommend payroll policies and procedures.
• Use mathematics to solve problems and perform calculations.

• Prepare and maintain accurate and complete records.

• Maintain regular and consistent attendance and perform work without direct supervision.

• Operate standard office equipment and computers including Microsoft Office products and Agency enterprise suite. Use and learn new technology as required.
• Use tact, discretion and diplomacy in dealing with sensitive and/or elevated situations..

• Handle multiple competing priorities, adapting and pivoting in order to be responsive to dynamic and shifting contexts.
• Learn, interpret, follow and apply federal, state, local and Agency laws, regulations, policies and procedures related to Agency operations and assigned areas of responsibility.

EXPERIENCE & TRAINING GUIDELINES:

Minimum qualifications are used as a guide for establishing the minimum experience, education, licensure and/or certifications for someone to be successful in the position. Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

EXPERIENCE:

The successful candidate will likely have three or more years of experience processing payroll and administering employee group benefits.

EDUCATION & TRAINING:

A successful candidate will likely have a two-year Associate’s degree or equivalent.

SUBSTITUTION: 

Any combination of experience and education on a year for year basis up to a maximum of four years of responsible social services or administrative experience may be substituted for the education required provided that the knowledge, skills and abilities to perform the work has been demonstrated.

LICENSE OR CERTIFICATE: 

Certified Payroll Professional (CPP) Highly Preferred.

WHAT’S IN IT FOR YOU?

COMPENSATION:  The pay range for this position $26.73 - $35.82 per hour ($55,598.40 - $74,505.60 annually) with a generous benefits package which includes paid health, dental and vision insurance for you and your family after one month of employment, along with life insurance and a 12% contribution of your monthly salary into a retirement account after 6 months of employment.

Homes for Good offers a family friendly environment with flexible scheduling options, generous paid time off (PTO) program starting at 5 weeks per year. 

POSTING DATE:     10.03.2024

CLOSING DATE:     Open until filled. First round of application review begins on Friday October 18, 2024. 

Note:   This is an equal opportunity employer and complies with State and Federal laws and regulations relating to the 1973 Rehabilitation Act, Section 504, and the 1990 Americans with Disabilities Act (ADA) and the 2009 Americans with Disabilities Act Amendment (ADAA).  Homes for Good does not discriminate on the basis of disability status in the admission or access to its federally assisted programs or activities.  We are committed to fostering an inclusive and accessible environment for all applicants. If you have a disability-related need that may hinder your full participation in our hiring process, we are prepared to provide reasonable accommodations. Please don't hesitate to reach out to us at hr@homesforgood.org or at 541-682-2520. If you require a reasonable accommodation, please contact us at hr@homesforgood.org or at 541-682-2520, and we can work on making our hiring process accessible to you.

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

This position specification is not an employment agreement or contract. Homes for Good has the exclusive right to alter this position specification at any time, without notice.