Pay Range:
$41.51 - $51.03 Hourly
Department:
Health Department
Job Type:
Regular Represented
Closing Date :
December 03, 2024
The Opportunity:
This Work Matters!
We seek leaders, achievers and doers who bring skill and passion to a challenging and evolving environment. At the Multnomah County Health Department we are all inspired by the mission: We work with communities to advance health equity, protect the most vulnerable, and promote health and wellness for everyone and we uphold the values: Compassion and Care, Empowerment, Racial Equity, Creativity and Integrity. We create a culture of respect, trust and understanding for the highly diverse population we serve in our communities.
This position is responsible for the timely and accurate billing of grantors and the monitoring and resolution of related aging accounts receivable. This position monitors expenditures for allowability under funder requirements and completes the timely recognition of revenue. This position will provide accurate and timely reports to stakeholders including program partners and leadership. In addition, this position is responsible for meeting funder financial reporting requirements including federal financial reports. The Financial and Business Management division is committed to centering equity in policy and practice and in service to the Health Department’s value of racial equity and its mission to reduce health disparities. Every division employee has a responsibility for promoting equity.
As the Senior Grant Accounting Specialist, you will:
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Complete and distribute monthly actual vs budget reports using approved reporting templates and processes
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Maintain accounting hierarchy and monthly review of variances with stakeholders including program managers within their portfolios
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Complete and submit Federal Financial Reports.
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Work collaboratively with the cash management unit to ensure accurate payments including ongoing monitoring of accounts receivable
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Review accounts receivable aging reports and follow-up on any receivable over 60 days including communication and notices to grantor
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Monitor and document any receivables deemed uncollectible and escalate to supervisor for write-off processing
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Review monthly expenses to ensure accurate use of cost objects and ledger and allowability under grant terms and conditions
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Collect and maintain supporting documentation for review by auditors and in compliance with retention schedules
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Complete payroll accounting adjustments (PAA) for vacation and sick leave on at least a monthly basis
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Maintain backup documentation in the system of record and document justification for all adjustments to payroll
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Ensure that the internal controls put in place are being followed
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Review the internal county budget and proposed grant external budgets
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Evaluate allowability of proposed expenditures to ensure compliance with grant terms and conditions
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Monitor unearned revenue and beginning working capital
Diversity and Inclusion: At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees. We are proud to be an Equal Opportunity Employer. As a Health Department employee you will create a work culture of respect, trust and understanding for the highly diverse populations the Health Department serves in the office and in the community. Every employee shares the responsibility for promptly bringing to the County's attention conduct that interferes with providing a work environment free of illegal discrimination and harassment.
TO QUALIFY:
We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant.
Minimum Qualifications/Transferable Skills*:
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Education: Equivalent to a Bachelor's Degree from an accredited college or university with major course work in accounting, finance, or a related field
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Experience: Five years of progressively responsible financial analysis, advanced level professional accounting or fiscal/grants management experience
*Transferable skills: Your transferable skills are any skills you have gained through education, work experience (including the military) or life experiences that are relevant for this position. Be sure to describe any transferable skills on your application and clearly explain how they apply to this position.
Required: The Application Packet: You must submit all requested items below. Failure to do so will be deemed as an incomplete application.
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A completed online application.
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A resume that explains all related experience (paid or unpaid) and training in your resume.
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A cover letter that expands on your resume, addressing how you qualify for the position, why you are interested in the role, and how you will apply an equity lens in this role.
Note: The application, resume and cover letter should demonstrate your work experience/ skills and how it is related to those shown in the overview and To Qualify sections of the job announcement. Please be thorough, as these materials may be scored and determine your eligibility for an interview.
ADDITIONAL DETAILS:
Type of Position: This hourly position is eligible for overtime.
Type: Represented
FLSA: Non-Exempt
Schedule: Monday - Friday, 8:00 AM - 5:00 PM
Routine Telework: This position is designated as “routine telework,” meaning you will be working remotely (from home); a hybrid schedule also is available. As with all routine telework positions, employees may be required to come into the office on occasion. The designation of Routine Telework may be subject to change at a future time. All employees must reside in Oregon or Washington; the county cannot support ongoing telework from other locations. The onsite work location for this position is the Gladys McCoy Building located at 619 NW 6th Ave., Portland, OR 97209.
Diversity and Inclusion: At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees.
We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. The EEO Know Your Rights poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals.
Veterans’ Preference: Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility and how to apply.
Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.
Questions?
Recruiter:
Selina McCoy
Email:
selina.r.mccoy@multco.us
To apply, please submit an online application on our website: https://multco.wd1.myworkdayjobs.com/Multco_Jobs/job/Portland-OR/Senior-Grant-Accounting-Specialist_R-16335