Auxiliary and Events Manager, Finance and Operations, Vancouver Campus
Do you love event planning? Do you have experience managing complex business or higher ed environments with various stakeholders? Then WSU Vancouver has the position for you! The Auxiliary and Events Manager oversees a wide variety of support services for on-campus events and auxiliary services, including our biggest event of the year, commencement. Apply online today.
Summary of Duties
For the WSU Vancouver campus, this position works independently to manage a wide variety of support services for on-campus events and auxiliary services. This position is also the campus commencement officer.
This position leads the overall administrative and financial management of the Auxiliary and Events Department, and represents the Vice Chancellor for Finance and Operations, as required.
Required Qualifications
A Bachelor’s degree in a relevant field and four (4) years of progressively responsible experience in a field related to the functional managerial area which has included at least one (1) year of supervisory experience. Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.
Demonstrated computer software skills, including the ability to use Microsoft Office programs, such as: Outlook, Word, Excel, and Access as well as video conferencing platforms such as Teams and Zoom.
Must have, or be able to obtain by time of hire, a valid driver’s license and meet requirements in accordance with SPPM 7.10 and departmental driving standards for driving and operating a golf cart.
Preferred Qualifications
- Experience planning and/or supporting complex events.
- Ability to manage a budget, ensure timely financial transactions, and forecast expenses.
- Experience providing exceptional customer service to a diverse clientele, including handling special requests and resolving customer dissatisfaction.
- Supervisory experience.
- Experience developing and/or delivering training in the workplace.
- Ability to collaborate with colleagues in other departments.
- Highly organized and detail-oriented, with a proven ability to handle last-minute changes.
- Experience with room/event scheduling software such as 25Live.
- Experience with contractual relationships that provide service to the organization.
- Experience interpreting and applying state, local, and organizational policies.
- Previous experience in higher education.
Essential Duties:
45% Program Management
20% Fiscal Management Essential
20% Administration
10% Supervision
5% Other duties as assigned.
Application instructions:
Applicants must attach a resume, cover letter and a contributions to equity statement at the time of application. Please read the entire posting description and follow the instructions below to apply.
Area/College:
Washington State University Vancouver
Department Name:
Finance and Operations
City, State, Zip:
Vancouver, WA 98686
Department Link:
https://www.vancouver.wsu.edu/events-office
Work Location and Schedule:
The position will be primarily on-campus with some remote work opportunities after 6 months.
Monthly Salary:
$4,869 - $6,088.50, Zone 3 Grade 05. In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. The anticipated pay range for selected candidates will be between $4,869- $6,087.
For more information regarding Administrative Professional (AP) Compensation at Washington State University (WSU), please visit the following website: https://hrs.wsu.edu/managers/classification-compensation/ap-compensation-structure/.
Benefits:
WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts. For additional information, please review the detailed Summary of Benefits offered by WSU for AP staff and Total Compensation.
FTE:
100%
Posting Close Date:
Applicants must submit their completed application by February 2, 2025, at 11:59 pm.
Background Check
This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.
Application Instructions
Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements. Applicants are required to include contact information for professional references within the application.
Applicants must attach the following documents to their online application in the “Resume & Cover Letter” section of your application.:
Resume
A cover letter
A contributions to equity statement (see information and link below)
Please include a statement on contributions to equity. Provide examples from your past activities and experience as well as your future plans to advance equity, diversity, inclusion and belonging at WSU Vancouver. Include examples such as any of the following: Programming, events, and initiatives; Committee, council, or board service; Student and/or staff outreach, recruitment, and retention; Community engagement and volunteerism. WSU Vancouver's strategic plan embeds equity in all 5 goals, including a specific goal for equity, diversity, inclusion and belonging (Goal 4). Please see our Strategic Plan, Goal 4 for more information on what WSU Vancouver is doing in this space, https://www.vancouver.wsu.edu/strategic-plan.
About WSU Vancouver
WSU Vancouver is located on the homelands of the Cowlitz Indian Tribe and Peoples of the Lower Columbia Valley. One of six campuses in the Washington State University system, WSU Vancouver provides baccalaureate- and graduate-level education to benefit the people, communities and economy of Southwest Washington.
As the only Tier-1, land-grant and public four-year educational institution in Southwest Washington, WSU Vancouver is committed to accessibility, openness and service to people. WSU appreciates extraordinary community support and is dedicated to developing areas of academic and research excellence that fulfill regional needs.
WSU Vancouver leads with an equity lens and is recognized nationally as a top college for equity, diversity, inclusion and belonging.