Business Oregon, the state’s economic development agency, is currently hiring a permanent Administrative Assistant 2 (Administrative Specialist 2). This position will provide program coordination and assistance to the entire Economic Development Division, and serve as support in completion of technical work and project processes to ensure program processes follow state and federal regulations and compliance.
Note: We are committed to fostering a supportive work environment that promotes work-life balance and flexibility. This is a hybrid position that may have the ability to work from home, with the expectation of an occasional in-office presence as needed to support business operations.
Here’s what you will do:
Data and Process Management
- Input project information into multiple databases such as Excel, Portfol, and Salesforce as required per department processes. Learn, follow, and instruct other team members on department processes.
- Manage procedures required for notice and record-keeping of public meetings.
- Assist with ongoing maintenance of program websites and spreadsheets for the programs.
- Manage program timeline and budget spreadsheets as assigned by the Projects and Services Manager.
Database Management
- Verify accuracy of data and quality of information and secure correct information to update the database. Use Portfol data management system to advance projects through payments and data entry. Work with consultants on data management and workflow.
Program and Team Support
- Assist teams with research, development and implementation of new or revised programs.
- Assist with development of public outreach materials including (but not limited to) e-mail, written formal correspondence, newsletter, and PowerPoint presentations.
Disbursement/Reimbursement Requests
- Conduct an initial review of funds disbursement or reimbursement invoices to verify dollar figures, expenses submitted against the budget for the project, signature authority, and other regular and required information areas.
- May conduct preliminary review for minimum compliance with contract conditions, approved scope of work, prior disbursement/reimbursement and implementation records, accuracy of request against receipts for disbursement/reimbursement of funds and documentation of need for advance funds.
Research and Reports
- Gather information on the status of projects and individual team members as requested. Reports may include input or gathering of information from project files and other reports related to project status on an ad-hoc basis.
- Assist team members by tracking progress staff reports, proofreading reports, and proofreading project contractual agreements upon request. Conduct research and prepare research summaries for business services section on a project-by-project basis, as assigned by Projects and Services.
Minimum Qualifications:
Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;
OR
An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;
OR
An equivalent combination of education and experience.
Requested Skills:
The ideal candidate will possess a combination of some or all the following skills.
If you have these requested skills, let us know in your application materials! It's how we will choose who will move forward! You do not need to have all these skills to be eligible for this position.
- Ability to use Microsoft Office Suite, including Excel for complex data analysis, pivot tables, formulas, and reporting to support staffing forecasts and audits.
- Experience using PORTFOL and/or Salesforce including managing data and creating reports.
- Experience collecting, maintaining, organizing, and reporting data in both an informational and narrative format.
- Experience verifying accuracy of data and quality of information and securing correct information to update the database.
- Experience in assisting teams with research development and implementation of new or revised programs.
- Experience with creating public outreach materials including (but not limited to) e-mail, written formal correspondence, newsletters, and PowerPoint presentations.
- Experience conducting an initial review of funds disbursement or reimbursement invoices to verify dollar figures, expenses submitted against the budget for the project, signature authority, and other regular and required information areas.
We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We encourage you to apply, even if you don't meet every one of our requested skills listed.
What Business Oregon does:
Business Oregon is the economic development agency for the state of Oregon. We have about 200 people on our team, and we work with communities and businesses. We use our programs and expertise to help businesses grow, so they can in turn add jobs, diversify the economy, and increase Oregon prosperity. We work with communities to enhance and expand infrastructure and community safety with projects such as water/wastewater systems, seismic rehabilitation for schools, or rural broadband development. This also sets the stage for future business development. Our mission is to invest in Oregon’s businesses, communities, and people to promote a globally competitive, diverse, and inclusive economy, all carried out with an agency strategic plan.
Through a commitment to diversity, equity, inclusion, and accessibility we can advance towards our vision of prosperity for all. As the state of Oregon’s economic development agency, Business Oregon advances socio-economic justice by applying an equity lens to our programs, partnerships, and investments, ensuring that our decision-making and resource allocation reflect the needs of all Oregonians. By embedding diversity, equity, inclusion and accessibility into our agency’s culture and practices, we work to expand access, dismantle barriers, and promote equitable economic opportunities across the state.
The Economic Development Division (EDD) promotes business and economic development opportunities by removing barriers to business growth and job creation/retention. The EDD division services include assisting Oregon businesses and communities to access State incentive programs for public and private sectors. Incentive programs and assistance include business finance programs, global trade assistance, infrastructure financing and other community and economic development programs. Recruitment Officers, Regional Development Officers, Global Trade Specialists, analysts, program specialists and coordinators, and loan officers work collectively in partnership with Oregon businesses and local communities to achieve the State’s economic development goals.
Department programs for funding infrastructure projects include ARPA Capital Projects Fund; federal Community Development Block Grant program, the Federal Safe Drinking Water program, the Department’s Water/Wastewater and Special Public Works programs, Seismic Grants, Industrial Lands certification, Brownfields remediation, the Ports Revolving Loan Fund, the Ports Marketing and Planning program, and the Marine Navigation Improvement program.
How to Apply
Please Note: Applications must be submitted no later than 11:59 PM PDT/PST on March 18, 2026.
Complete the following required steps:
- Fill out the application. If you are a current State of Oregon employee, you must apply through your employee Workday account through the Jobs Hub.
- Attach your current resume and cover letter. Your cover letter should clearly demonstrate how your experience and training relates to the qualities that are listed under the “requested skills” section above.
- Your cover letter must be limited to no more than two (2) pages.
- Generic cover letters that do not address the qualities that you have under the “requested skills” section may receive lower scores than those that addressed the requested skills.
- Clearly demonstrate in your resume and cover letter how you meet all the minimum qualifications and requested skills listed above.
- Failure to submit the required resume and cover letter may remove your application from consideration.
- Complete the questionnaire. After you submit your application, please go to your Workday inbox and respond to the public records request authorization, and gender identity questionnaire.
- Answer the checkbox-style questions in the questionnaire. This screen will come after you submit your application, which completes the process. If you are a current State of Oregon employee, the tasks will come to your Workday inbox.
- Warning – Workday will timeout after 15 minutes of inactivity and will not save your application progress unless you use the “save for later” function. If you need to take a break, please be sure to click the save for later button to save your progress. You will find your unfinished application in your Workday inbox.
Veterans, Disabled Veterans & State Servicemembers
- Eligible veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visit Veterans Resources. Be sure to submit your documentation prior to the close date of this posting to have the preference considered. Click on the Veterans, Disabled Veterans & State Servicemembers link for additional information. The task to upload your documents will be available after you submit your application. For privacy reasons, please do not attach your military service document(s) to your application or combine it with any other required document attachments.
What’s in it for you:
- Work/life balance, generous benefit package, 11 paid holidays a year, 3 paid personal days, flexible work schedules, paid leave, employer contribution retirement plan (PERS), and so much more. Learn more about working at Business Oregon and the benefits we offer.
- Planning for your future. Pension plan, and deferred compensation packages.
- Deepening employee engagement by connecting and building strong teams, using enhanced communications, transparency, mentoring, and coaching.
- Care for our people and culture. At Business Oregon, we value community and foster a sense of belonging for our employees. We invest in our employees’ well-being including training and professional development, addressing burnout and other efforts that contribute to healthy, whole employees.
- Public Service Loan Forgiveness. If you’re employed by a government agency, you may be eligible. Learn more.
Additional Information:
- Business Oregon does not offer visa sponsorship. Within three days of hire, all applicants will be required to complete the US Department of Homeland Security's Form I-9, confirming authorization to work in the United States. Learn more.
- Hiring a successful candidate will be contingent upon the results of a criminal background check. Adverse background data may result in immediate disqualification.
- This recruitment will be used to establish a list of qualified candidates to fill the current position and may be used to fill future vacancies as they occur.
- Per the Pay Equity Law passed in 2017, a pay equity analysis will be conducted to determine what pay step the successful candidate will be offered. The analysis will be based on the relevant experience, education, training, and certifications documented in the application materials.
- This position is a classified, full-time position, non-exempt and is not represented by a union.
- This is a PERS qualifying position. Employees new to the Public Employee Retirement System (PERS) will get a 6.95% base salary increase and will pay a 6% employee contribution to PERS, after an initial six-month waiting period.
- Are you looking to live in and experience Oregon? Learn more about life in Pendleton, Salem, and Portland.
Need help?
We invite you to contact the recruiter for application questions or job-specific questions.
- The recruiter for this position is Janeen Hilbrink, HR Analyst. If you contact the recruiter, please include the job requisition (REQ) number at the top of this job post.
- Email: Janeen.m.hilbrink@biz.oregon.gov
- Phone (call or text): 971-707-0252
It is our policy to provide reasonable accommodation for all applicants who may need it. Should you need assistance or accommodation, please contact the recruiter at Janeen.m.hilbrink@biz.oregon.gov to discuss how we can best meet your needs.
Business Oregon is an Equal Opportunity, Affirmative Action Employer.
Helpful Links & Resources
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Business Oregon Career Opportunities