Hello, we're Metro! Metro is dedicated to shaping a better future for the greater Portland region. The work the people of Metro do every day benefits the lives of the people who live here, today, and tomorrow.
Are you an all-inclusive team player and a proactive problem solver? Do you want to play a part in improving the housing crisis in our region? Do you take pride in your work and love getting all the details right? If this sounds like you, then read on to find out more.
The Finance and Regulatory Services Department is seeking an Assistant Management Analyst to join the Housing Finance team. This individual will work closely with the Housing Finance Manager and support a broad array of programs within the Housing Department.
Metro is leveraging its unique position as the region's government to address the housing crisis and help thousands end their homelessness. The 2018 Affordable Housing Bond charged Metro with the production of 3,900 units of affordable housing in partnership with counties, cities and housing authorities across the region. Building on this effort, in May of 2020, voters approved the Supportive Housing Services measure which funds homeless services and rent assistance to those experiencing homelessness or at extreme risk of homelessness. Metro works with Clackamas, Multnomah and Washington counties to reduce homelessness through programs and services that help people find and keep safe and stable homes. This is the largest per-capita investment in homeless services in our nation's history, and the only regionally funded initiative.
The Assistant Management Analyst will process purchase orders and invoices, perform contract administration tasks, prepare financial reports and respond to financial questions from department staff. You will support numerous project managers across a broad range of programs and will build a knowledge of our programs on the job.
Based on the upfront training and support needs the initial schedule will be working in the office at least 1-3 days a week. As the individual learns and develops in their role, they will have the ability to transition to a hybrid working model in the office and from home. In person would move to 1-4 days a month or as needed.
As the Assistant Management Analyst you will:
- Perform full-cycle contract administration; contract preparation and approval; monitoring contract balance, entering purchase orders and invoices, and reviewing for contract compliance; and performing various appropriate follow-up and closeout tasks.
- Provide consultation and advice to staff regarding a range of purchasing activities.
- Provide financial coding recommendations based on an understanding of the department's coding structure, agency chart of accounts, and funding source and any funding restrictions.
- Answer questions, interpret and help to ensure compliance with internal procurement policies and state and federal rules, regulations, and laws.
- Monitor financial transactions for compliance with internal and external policies, and to remind others of those policies.
- Provide reporting, research and analysis to the Finance Manager, Project Managers, and other staff, as necessary.
- Recognize problems, investigate, and provide recommendations to resolve.
- Prepare and maintain accurate reports and records.
- Use the financial system of record (PeopleSoft) to enter journal entries and client invoices, as needed.
Attributes for success:
- Outstanding ability to communicate effectively, both orally and in writing.
- Ability to balance multiple competing priorities and work effectively under pressure and on tight deadlines.
- Ability to work independently and as part of a team.
- Ability to establish and maintain effective working relationships with all levels of the organization, the public and stakeholders.
- A willingness and ability to work with multiple departments, project managers and staff under constant and continuous deadlines.
- Ability to recognize areas for improvement, and to think creatively and develop proposals for change.
- Attention to detail, with the ability to perform day-to-day transactional work and deliver on broader department and program goals.
- Curiosity: a willingness to ask the deeper questions to thoroughly understand the work.
- Self-awareness: recognizing your own strengths and abilities and knowing when to provide guidance and when to seek support.
- Skill to effectively prioritize tasks, work on multiple projects at the same time, and make independent decisions.
- Skill in independently researching and analyzing data from various sources, drawing logical conclusions, and making appropriate recommendations.
- Knowledge of standard office and financial software, and the ability to learn the specific software programs used at Metro.
DIVERSITY AND INCLUSION
At Metro, we strive to cultivate diversity, advance equity, and practice inclusion in all of its work. This means attracting and empowering a workforce that is inclusive of a broad range of human qualities. Workplace diversity is both a moral imperative and a business strength, essential to providing quality support and services to our region. Metro's goal is to hire, develop and retain highly skilled and talented individuals across all departments and programs who best reflect the diversity of our community.
Learn more about Metro's Diversity Action Plan
TO QUALIFY
We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific in your application materials on how your background is relevant.
Minimum qualifications
- Bachelor's degree in Business, Public Administration, Finance, Accounting or a related field; AND
- At least one year of relevant financial experience; OR
- We will consider any combination of education and experience that provides the necessary knowledge, skills, and abilities to perform the duties and responsibilities of the position.
If this statement is true for you, then you may be ineligible to apply
If you were terminated for cause during any employment with Metro, or resigned in lieu of termination, you may be ineligible for rehire for a minimum of 3 years.
Hybrid Telework
Based on the upfront training and support needs the initial schedule will be working in the office at least 1-3 days a week. As the individual learns and develops in their role, you will have the option to work away from the office, although there may be times that coming into the office will be required. The manager will work with you to identify a schedule that balances the operational needs of the department and your needs. Employees must reside in Oregon or Washington to work at Metro
Like to have qualifications
You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider them when identifying the most qualified candidates. Your transferable skills are any skills you have gained through education, work experience, including the military, or life experience that are relevant for this position.
- Previous experience working with Microsoft Excel including pivot tables, v-lookups, charts and other tools to analyze data.
- Working knowledge of governmental accounting regulations and principles.
- Working knowledge of federal grant compliance requirements.
- Experience with, and commitment to, advancing organizational equity goals and the goals.
SCREENING AND EVALUATION
The application packet: The application packet consists of the following required documents. Please ensure that you upload these documents in your online application. Make sure your application is complete, missing any part of these items could result in an incomplete application and will not be moved forward in the recruitment.
- A completed online application, AND
- A cover letter describing why you're interested in this position and how your experience relates to this work.
The selection process: We expect to evaluate candidates for this recruitment as follows. The selection process is subject to change.
- Initial review of minimum qualifications
- In-depth evaluation of application materials to identify the most qualified candidates
- Consideration of top candidates/interviews
- Testing/assessments (if applicable)
- Reference check
- Background, driving records check for finalist candidate (if applicable)