Administrative Specialist II, Variable Hour

The Juvenile Department is looking for a variable hour Administrative Specialist II to assist both the Conciliation Services team and Juvenile front desk.

This Administrative Specialist II will be trained to backup the Administrative Specialist in Conciliation Services, with service delivery, including interfacing with the public via telephone, email, and in person, to communicate standard program needs. This position liaises with court staff and the family law assistance program, collecting and entering program data while maintaining records and electronic files. This position will also be cross-trained in covering Juvenile front desk reception, interacting with the public and staff on a daily basis in managing day-to-day workflow and courtroom activities.

This is a part-time, variable hour position that requires up to 20 hours of work per week.

The ideal candidate will hold the following skillsets:

• Highly technical computer skills, including database management.

• Abie to utilize active listening skills and is empathetic and patient during times of high stress.

• Excellent communication and organizational skills.

• Responsive and pro-active.

• Capable of multi-tasking and making sound decisions.

• Collaborative and always a team player.

• Abie to pivot.

• Can refer to proper staff for clarification.

• Strong boundary setting during stressful situations.

• Able to work flexible hours Monday through Friday.

ESSENTIAL JOB DUTIES

This position is classified as an Administrative Specialist II. Classification descriptions are typically written broadly. To review the full information on this classification, please use the following link: Administrative Specialist II.

Variable Hour positions are at-will and hours are limited to 20 hours per week. These positions will accrue sick time and are not eligible for medical, dental, or vision benefits.

MINIMUM QUALIFICATIONS

Education and Experience:

• A high school diploma or equivalent; and

• Three (3) years of progressively responsible experience providing administrative or clerical support.

• Possession of Microsoft Office Specialist (MOS) or other applicable certifications may substitute for up to one (1) year of the experience requirement.

Additional Licenses, Certificates, Physical Abilities and Specialty Requirements:

• Must successfully pass a comprehensive background check.