Make an impact:
The City of Salem is looking for a talented and motivated individual to join our Community Planning & Development - Urban Development team. This is a full-time Administrative Analyst I career opportunity. This position will allow you to support professional staff in the processing of economic development, urban renewal, federal programs, and staff several boards and commissions. This job is not eligible for remote work.
Learn and grow:
We are committed to growing the capabilities of our people. We encourage routine work schedules and a positive work environment. Be part of an organization that provides professional growth, a friendly, productive work environment, and a great work-life balance.
What you will do:
The Administrative Analyst I will be tasked with providing high-level administrative support to all staff, including preparing public meeting notices, composing meeting minutes, posting information to the City's website, recording meetings by using Zoom and YouTube, proofreading staff reports, and staffing the division's boards. It will also involve learning the City's financial system in order to accomplish a variety of tasks, as well as the federal programs complex online grant data entry processing system (IDIS). Strict attention to detail, as well as the ability to see the big picture and suggest process improvements, is vital. The ability to work with and take direction from many different staff members, with changing priorities and deadlines, is extremely important.
This role will be responsible for tracking and maintaining office supplies, the division's equipment inventory, as well as implement a system for purging and archiving files. This position requires some attendance at morning and lunch meetings such as the North Gateway Redevelopment Advisory Board, West Salem Redevelopment Advisory Board, and the Downtown Advisory Board.
The successful candidate must possess strong communication skills, including writing skills. The Administrative Analyst will be tasked with writing business correspondence to many external stakeholders, drafting and proofing documents for spelling, grammar, and conformance to adopt formats. In addition, you will coordinate travel for staff members. The individual for this position must possess the ability to work effectively with others, manage their time well, and have the ability to complete work with minimal supervision.
What can we offer you for all your hard work?
- 5% Bilingual incentive for qualifying candidate.
- Medical, dental, and vision coverage for you and your family.
- Paid vacation and sick time in accordance with City policies.
- Competitive pay.
- Employer-paid PERS contribution of 6%.
- Opportunity for voluntary pre-tax contributions to a 457b account.
- Health care and dependent care flexible spending accounts.
- Voluntary long-term care.
- Employee wellness program.
- Employee assistance program.
- Employee health clinic.
- Position schedule is Monday through Friday, between the hours of 8:00 a.m. - 5:00 p.m.
- The City of Salem offers a comprehensive and equitable base salary within the listed range based on your experience, skills, and education. We encourage you to clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Learn more about Equal Pay.
What are the minimum qualifications? - Must pass the pre-employment criminal background check.
- Depending on area of assignment, may need to pass the pre-employment drug test (including marijuana).
- Must have an Oregon Driver's license and a driving record that meets the City of Salem's driving standards.
- Bachelor's degree from an accredited college or university in business administration, public administration, or a related field; and one year of professional administrative level experience involving review, analysis, and preparation of recommendations, development of administrative policies, procedures and systems; or any combination of experience and training that demonstrate possession of the knowledge, skills, and abilities as listed, and ability to perform the essential job functions.
- Depending on the area of assignment, may have to pass a criminal background check necessary to obtain Criminal Justice Information System clearance and Law Enforcement Data System certification within 30 days of hire (clearance must be maintained throughout employment).
- Hiring managers do not have access to view resumes as part of the application review process, please make sure to give detailed information in your application that includes your experience, knowledge, skills, and abilities as requested in the supplemental questions and job advertisement.
Preferred Qualifications (Not required to apply):
- Strong technical skills highly desired, including an intermediate level of competency with Microsoft Office.
- Experience supporting boards and commissions desired.
- Experience processing accounts payable is desired.
- An active notary certification preferred.
- Bilingual skills encouraged to apply.
About us:
The City of Salem is the second largest City in the State of Oregon, located in the heart Willamette Valley, and is the capital city of Oregon with a population over 170,000. Centrally located, Salem is 47 miles south of Portland and an hour from the Cascade Mountains to the east and an hour from the ocean beaches to the west. Salem is an exceptional community for living and working with exciting new and comfortable well-established neighborhoods and carefully preserved historic buildings.
A full-service City, Salem has eight primary departments:Community Services, Finance, Fire, Enterprise Services, Legal, Police, Public Works, and Community Planning and Development Department. Several departments also have functional divisions within their department. The city has five labor unions and employs roughly 1,350 talented and dedicated staff members. The Urban Renewal Agency and the Salem Housing Authority are separate municipal corporations. The Agency contracts with the City for services and the Authority is led by the Housing Administrator within the Urban Development department.
Where can I find out more about the position?Go to the menu option for Class Specifications and search for Administrative Analyst I or view by clicking here.
How can I apply?
The City of Salem invites individuals of all diverse communities and backgrounds to apply for our available job opportunities as we strive to provide the best service to everyone. The City of Salem is committed to providing equal employment opportunities to all and has a culture that values diversity, equity, and inclusion. We believe that by welcoming differences, encouraging new ideas and views, listening to, and learning from each other, we are better able to serve the community.
To apply, click on the green 'œApply' button to complete your application. Make sure that you specify how you meet the qualifications outlined in the class specification and complete the application.
Applicants that meet the minimum qualifications as outlined above but not selected for this position may be placed on an eligibility list, and candidates may be hired from the list. Eligibility lists are valid for six months. The City will send email notifications to eligible candidates about potential hiring opportunities so please ensure your email settings accept our system generated email notifications.
You may subscribe for automatic notification of job openings at the City through the Job Interest Cards ' sign up today!
For more information about employment at the City of Salem, please visit our website at www.cityofsalem.net/jobs.