Human Resources Specialist AND Limited Duration Human Resources Specialist

City of Salem | Salem, OR

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Posted Date 9/30/2024
Description

 

Job Summary

Make an impact:  
Are you looking for an opportunity to be part of an organization that provides career advancement? Do you have an interest to help an organization build a diverse and inclusive workforce that can effectively communicate, engage with individuals with different backgrounds, and make a positive impact in our community?  If so, the City of Salem Human Resources Division is the place for you!
 
The Human Resources Division is part of the Enterprise Services Department and impacts many areas of the City, including some of the following: Benefits Administration, Employee/Labor Relations, Compensation, Classification reviews, Recruitment, and Selection. There are five collective bargaining units at the city that we support.
 
We have two (2) Human Resources (HR) Specialist positions, one full-time HR Specialist and one limited duration HR Specialist. This position will support the Human Resources Division and/or the Talent Acquisition team.

The Limited Duration HR Specialist opportunity is intended to last for 12 months from the date of hire. 


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Learn and grow: 
The Enterprise Services Department values employees and their professional development. As an HR Specialist, you will have the opportunity to work and network with many different HR employees and experienced department personnel that have a variety of background experiences. Those experiences can prove to be unique and valuable toward career development and knowledge.
 
What you will do: 
The HR Specialist position will be responsible to providing a variety of paraprofessional, technical and administrative support operations within the Human Resources Division effectiveness. This position will work with employment, benefits, talent acquisition involving a high volume of work and interruptions. You must be comfortable and experienced with prioritizing and managing multiple work tasks to meet deadlines. The HR Specialist will support in maintaining the efficient flow of the workload processes in the human resources information system (HRIS) data, and data entry involving employment records to hiring, reviewing, processing employee information and new hire entry paperwork in NEOGOV, entering data into our HRIS computer and various systems, including duties related to recruitment and talent acquisition. The recruitment and talent acquisition is part of a team whose goal is to ensure the City of Salem attracts, hires, and retains the best employees, while growing a strong talent pipeline.
 
This position will demonstrate strong team working relationships, positive communication and provide quality internal and external customer service. The HR Specialist will work with a variety of groups to assure a smooth transition into the workplace. This position must handle and maintain confidentiality.
 
 Additional information on job responsibilities:

  • Define problems or issues, conduct research, and formulate recommendations.
  • Develop, and create reports, implement, and monitor changes and revisions to policies and procedures. 
  • Coordinate, conduct and prepare results of administrative or management studies that generate significant impact upon the organization.
  • Review processes, activities for adherence and compliance to organizational policy and federal and state laws and guidelines. 
  • Shepherding applicants through an applicant tracking system.
  • Source and attract candidates through various channels, including job boards, social media, networking/outreaching events, and employee referrals.
  • Research and recommend new sources for active and passive candidate recruiting.
  • Train and advise hiring managers on interviewing techniques and assessment methods.
  • Collaborate with hiring managers to develop job descriptions and interview questions.
  • Coordinate and schedule interviews with hiring managers and candidates, ensuring a smooth and efficient recruitment process.
  • Stay updated on industry trends, best practices, and legal requirements related to recruitment and employment.
  • Utilize applicant tracking systems and other recruitment tools to maintain accurate and up-to-date candidate records.
  • Assist in gathering all information, documentation, etc. to hire candidates and prepare for orientation.

 

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What can we offer you for all your hard work?

  • 5% Bilingual incentive for qualifying candidate.
  • Medical, dental, and vision coverage for you and your family.
  • Paid vacation and sick time in accordance with City policies.
  • Competitive pay.
  • Employer-paid PERS contribution of 6%.
  • Opportunity for voluntary pre-tax contributions to a 457b account.
  • Health care and dependent care flexible spending accounts.
  • Voluntary long-term care.
  • Employee wellness program.
  • Employee assistance program.
  • Employee health clinic.
  • Position schedule is Monday through Friday between the hours of 8:00 a.m. to 5:00 p.m.
  • Our team follows a hybrid work structure where employees can work remotely or from the office 295 Church Street, SE, Suite 210, Salem, OR 97301, as needed, based on demands of specific tasks and manager approval. This is subject to change based on business needs.
  • The City of Salem offers a comprehensive and equitable base salary within the listed range based on your experience, skills, and education. We encourage you to clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Learn more about Equal Pay.


What are the minimum qualifications?

  • Must pass the pre-employment background check.
  • Must have an Oregon Driver's license and meet the City of Salem's driving standards.
  • High school diploma or equivalent, and four (4) years of experience in technical personnel work or related field, with at least 2-3 years experienced in payroll or human resources processing, or any combination of experience and training that demonstrate possession of the knowledge, skill and abilities as listed, and ability to perform the essential job functions.
  • Hiring managers do not have access to view resumes as part of the application review process, please make sure to give detailed information in your application that includes your experience, knowledge, skills, and abilities as requested in the supplemental questions and job advertisement.


What you will bring along: 

  • Human Resources Information System (HRIS) Management;
  • Analytics and date gathering for benefits programs;
  • Strong people skills and experience working with diverse groups of people;
  • Ability to synthesize information quickly and efficiently;
  • Excellent communication, time management, multi-tasking, organization, and interpersonal skills;
  • Creative problem solving for new ideas and solutions;
  • Excellent customer service skills;
  • Strong computer skills, including Microsoft Office (Word, Excel, Outlook, etc.)

 
About us:
The City of Salem is the second largest City in the State of Oregon, located in the heart Willamette Valley, and is the capital city of Oregon with a population over 170,000. Centrally located, Salem is 47 miles south of Portland and an hour from the Cascade Mountains to the east and an hour from the ocean beaches to the west. Salem is an exceptional community for living and working with exciting new and comfortable well-established neighborhoods and carefully preserved historic buildings.

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A full-service City, Salem has eight primary departments:
Community Services, Finance, Fire, Enterprise Services, Legal, Police, Public Works, and Community Planning and Development Department. Several departments also have functional divisions within their department. The city has five labor unions and employs roughly 1,350 talented and dedicated staff members. The Urban Renewal Agency and the Salem Housing Authority are separate municipal corporations. The Agency contracts with the City for services and the Authority is led by the Housing Administrator within the Urban Development department.
 
Where can I find out more about the position?
Go to the menu option for Class Specifications and search Human Resources Specialist or view by clicking here.
 
How can I apply?
The City of Salem invites individuals of all diverse communities and backgrounds to apply for our available job opportunities as we strive to provide the best service to everyone. The City of Salem is committed to providing equal employment opportunities to all and has a culture that values diversity, equity, and inclusion. We believe that by welcoming differences, encouraging new ideas and views, listening to, and learning from each other, we are better able to serve the community.
 
To apply, click on the green “Apply” button to complete your application.  Hiring managers do not have access to view resumes as part of the application review process, please make sure to include how you meet the qualifications outlined in the class specification in your application.  
 
Applicants that meet the minimum qualifications as outlined above but not selected for this position may be placed on an eligibility list, and candidates may be hired from the list. Eligibility lists are valid for six months. The City will send email notifications to eligible candidates about potential hiring opportunities so please ensure your email settings accept our system generated email notifications.
 
You may subscribe for automatic notification of job openings at the City of Salem through the Job Interest Cards – sign up today!
 
For more information about employment at the City of Salem, please visit our website at www.cityofsalem.net/jobs.

 

Salary31.62 - 42.49 Hour
Location
Hybrid
Position Type
Full Time
Experience
Internship/Co-op | 2-5 years
Job Category
Business Management & Administration | Government & Public Administration

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