Human Resources Specialist AND Limited Duration Human Resources Specialist

Job Summary

Make an impact:  
Are you looking for an opportunity to be part of an organization that provides career advancement? Do you have an interest to help an organization build a diverse and inclusive workforce that can effectively communicate, engage with individuals with different backgrounds, and make a positive impact in our community?  If so, the City of Salem Human Resources Division is the place for you!
 
The Human Resources Division is part of the Enterprise Services Department and impacts many areas of the City, including some of the following: Benefits Administration, Employee/Labor Relations, Compensation, Classification reviews, Recruitment, and Selection. There are five collective bargaining units at the city that we support.
 
We have two (2) Human Resources (HR) Specialist positions, one full-time HR Specialist and one limited duration HR Specialist. This position will support the Human Resources Division and/or the Talent Acquisition team.

• Define problems or issues, conduct research, and formulate recommendations.
• Develop, and create reports, implement, and monitor changes and revisions to policies and procedures. 
• Coordinate, conduct and prepare results of administrative or management studies that generate significant impact upon the organization.
• Review processes, activities for adherence and compliance to organizational policy and federal and state laws and guidelines. 
• Shepherding applicants through an applicant tracking system.
• Source and attract candidates through various channels, including job boards, social media, networking/outreaching events, and employee referrals.
• Research and recommend new sources for active and passive candidate recruiting.
• Train and advise hiring managers on interviewing techniques and assessment methods.
• Collaborate with hiring managers to develop job descriptions and interview questions.
• Coordinate and schedule interviews with hiring managers and candidates, ensuring a smooth and efficient recruitment process.
• Stay updated on industry trends, best practices, and legal requirements related to recruitment and employment.
• Utilize applicant tracking systems and other recruitment tools to maintain accurate and up-to-date candidate records.
• Assist in gathering all information, documentation, etc. to hire candidates and prepare for orientation.

• 5% Bilingual incentive for qualifying candidate.
• Medical, dental, and vision coverage for you and your family.
• Paid vacation and sick time in accordance with City policies.
• Competitive pay.
• Employer-paid PERS contribution of 6%.
• Opportunity for voluntary pre-tax contributions to a 457b account.
• Health care and dependent care flexible spending accounts.
• Voluntary long-term care.
• Employee wellness program.
• Employee assistance program.
• Employee health clinic.
• Position schedule is Monday through Friday between the hours of 8:00 a.m. to 5:00 p.m.
• Our team follows a hybrid work structure where employees can work remotely or from the office 295 Church Street, SE, Suite 210, Salem, OR 97301, as needed, based on demands of specific tasks and manager approval. This is subject to change based on business needs.
• The City of Salem offers a comprehensive and equitable base salary within the listed range based on your experience, skills, and education. We encourage you to clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Learn more about Equal Pay.

What are the minimum qualifications?

• Must pass the pre-employment background check.
• Must have an Oregon Driver's license and meet the City of Salem's driving standards.
• High school diploma or equivalent, and four (4) years of experience in technical personnel work or related field, with at least 2-3 years experienced in payroll or human resources processing, or any combination of experience and training that demonstrate possession of the knowledge, skill and abilities as listed, and ability to perform the essential job functions.
• Hiring managers do not have access to view resumes as part of the application review process, please make sure to give detailed information in your application that includes your experience, knowledge, skills, and abilities as requested in the supplemental questions and job advertisement.

What you will bring along: 

• Human Resources Information System (HRIS) Management;
• Analytics and date gathering for benefits programs;
• Strong people skills and experience working with diverse groups of people;
• Ability to synthesize information quickly and efficiently;
• Excellent communication, time management, multi-tasking, organization, and interpersonal skills;
• Creative problem solving for new ideas and solutions;
• Excellent customer service skills;
• Strong computer skills, including Microsoft Office (Word, Excel, Outlook, etc.)

 
About us:
The City of Salem is the second largest City in the State of Oregon, located in the heart Willamette Valley, and is the capital city of Oregon with a population over 170,000. Centrally located, Salem is 47 miles south of Portland and an hour from the Cascade Mountains to the east and an hour from the ocean beaches to the west. Salem is an exceptional community for living and working with exciting new and comfortable well-established neighborhoods and carefully preserved historic buildings.