Washington County Department of Human Resources is now hiring an Administrative Specialist II to join our team. This position is located at the front desk of the department and will provide high-level customer service to employees and members of the community.
Duties of this position include:
- Welcoming new employees to the county and supporting the onboarding process by conducting I-9 verifications, using USCIS's E-Verify platform to confirm employment authorization and printing/provisioning employee ID cards.
- Creating and maintaining personnel files and overseing I-9 and other document retention in compliance with applicable laws and regulations.
- Partnering with the Front Office Team to conduct periodic audits and ensure that operations comply with applicable laws and regulations, manage office supply inventory and purchasing, and providing ad hoc administrative support to the HR leadership team (e.g. preparing slide decks, scheduling meetings, developing agendas, contract administration, etc.).
- Answering calls and responding to voicemails (including county-wide switchboard operations).
- Coordinating with supervisors to ensure that employees complete new hire paperwork, I-9 verifications, and other compliance-driven tasks within the required time frame.
- Collaborating with the benefits and leaves team to administer transit passes and other benefits for new hires.
- Helping create a welcoming and inclusive environment in the office.
- Responding to employment & income verification, Federal Public Student Loan Forgiveness (FPSLF), Public Records and other ad hoc requests to support county employees as needed.
- Monitoring department inboxes and ensuring that emails are responded to efficiently.
- Supporting county fleet operations by checking in and out vehicles to employees.
- Creating and maintaining up-to-date process documentation for assigned duties and functional areas.
- Responding to county employees' general inquiries and questions.
- Supporting Washington County's Employee Recognition Program.
- Acting as the team's primary Human Resources liaison for Recruitment, Personnel Actions, and Onboarding work orders.
Our Ideal Candidate will be collaborative and team-oriented, comfortable multi-tasking and the ability to adapt and work through a high volume of interruptions. They will have high attention to detail, strong written and verbal communication, and will be able to build effective workplace relationships with diverse stakeholders. The Human Resources department has undergone significant changes in leadership, systems, and approach to work. An individual that finds change and innovation invigorating, and is driven to find opportunities to be creative through process improvement and documentation will be successful in this role. Proficiency with Microsoft Applications including Teams, SharePoint, Excel, Outlook, and PowerPoint is preferred.
Studies have shown that women and people of color are less likely to apply for jobs unless they believe they can perform every job description task. We are most interested in finding the best candidate for the job and that candidate may come from a variety of backgrounds and lived experiences. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role, even if you believe you do not meet all the hiring criteria described above.
To review this classification, and a complete list of knowledge skills and abilities, please use this link: Administrative Specialist II
MINIMUM QUALIFICATIONS
Education and Experience:
- A high school diploma or equivalent; and
- Three (3) years of progressively responsible experience providing administrative or clerical support.
- Possession of Microsoft Office Specialist (MOS) or other applicable certifications may substitute for up to one (1) year of the experience requirement.
Additional Requirements:
- This position is required to pass a criminal background check post offer.