Opportunity Awaits, Apply Today! Executive Support Specialist 2
The Department of Administrative Services (“DAS”) is the central administrative agency that leads state government to implement the policy and budget decisions of the Governor and Oregon Legislature. Employing an enterprise-wide perspective, DAS serves state government by developing and upholding accountability standards to ensure productive and efficient use of state government’s financial, human and information resources.
The Executive Support position is with the Enterprise Information Services (EIS) Administrative Services team. In this position you will provide executive and administrative support to a DAS EIS Director. You will act as executive support providing time management and support for management and staff as assigned.
Position duties and responsibilities at a glance:
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Maintain the Director’s schedule including scheduling appointments, arranging, and coordinating meetings and proactively managing conflicts.
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Prepare, review, and check financial documents and reports such as invoices, vouchers, receipts, reimbursement requests, SPOTs card records and other financial records for mathematical accuracy, completeness, consistency, and propriety.
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Monitors monthly and quarterly expenditure reports to assure the expenditures are within budget allowance; may assist in the preparation of the biennial budget by providing information.
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Coordinate and/or facilitate meetings including recordings, transcriptions, scheduling and providing relevant materials and supplies. Prepare for meetings, bringing issues and solutions for the team to resolve.
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Share in leadership, and actively support decisions made by the management team.
For a full review of the position duties, details, and working conditions, please click here.
What We Are Looking For
Minimum Qualifications:
One year of experience performing administrative duties in support of agency projects or programs.
Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.
Desired Attributes:
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Demonstrated ability to manage tight deadlines with a relatively high volume and changing priorities.
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Proficient in the use of Microsoft Office applications including Word, Excel, Access, Power Point and Outlook
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Basic knowledge of research techniques sufficient to collect, analyze, interpret and report data in both a narrative and statistical format.
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Demonstrated skill performing administrative support functions requiring independent judgment, decision-making, and problem resolution.
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Demonstrated ability and skill researching information and composing memos, letters, and other correspondence.
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Demonstrated ability and skill communicating orally with a variety of people at all levels such as Administrators, other agency or legislative staff members, the press, and the public with the ability to maintain confidentiality as needed for the situation.
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Demonstrated skill making independent judgment and decisions concerning a course of action to be taken.
Application Details and Instructions
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Visit the State of Oregon job opportunities webpage to submit your application. Please ensure the work history in your applicant profile is up to date and attach a current copy of your cover letter and resume. If you are a current State of Oregon employee, you must apply through your employee Workday account.
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This announcement is for one, full-time, permanent, unrepresented, Executive Support Specialist 2 position and may be used to fill future vacancies.
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Please save a copy of this job announcement for reference, as it is not available for you to view after the announcement deadline. If you have questions about the announcement, or need an alternate format to apply, please contact the Recruiter, Nancy Karnas at: nancy.karnas@das.oregon.gov | 971-719-3083.
Benefits of Joining Our Team
The Department of Administrative Services (DAS) Team strives to create an environment that is supportive and encourages work-life balance and innovation. Enterprise Information Services (EIS) is a state government-wide Information Technology (IT) program led by an administrator who also serves as Oregon’s Chief Information Officer (CIO). The EIS team is built on collaboration and support. We work together to ensure our customer agencies receive the highest quality of service. We take pride in our work and look for ways to innovate. EIS is committed to hiring highly skilled, diverse and dedicated employees who will bring a unique skill set to the team.
Additional benefits include:
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Work/life balance, 11 paid holidays a year, and a competitive benefits package.
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Advancement and learning opportunities that will help grow your career with the State of Oregon.
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Get There - Oregon’s easy-to-use carpool matching tool and trip planner.
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Live, work, and play in Salem, Oregon.
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In-office work will be required. This role will be open to Hybrid work once trial service is completed. Terms of hybrid work and schedule will be discussed and agreed upon between the hiring manager and successful candidate.
Additional Details
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Employee is required to possess and maintain a valid driver’s license issued by the state where the employee resides or provide an acceptable alternate form of transportation.
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Finalists will be subject to a computerized criminal history check. Adverse background data may be grounds for immediate disqualification.
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Agency does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet Agency employment eligibility standards.
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Eligible veterans who meet the qualifications will be given veterans' preference. For more information, please visit Veterans Resources.
Helpful Links & Resources
How to Set Job Alerts | Workday Applicant FAQ | What You Need to Know to Get the Job
Oregon Job Opportunities Webpage | Classification and Compensation | Pay Equity
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The Department of Administrative Services is an Equal Opportunity, Affirmative Action Employer Committed to Workforce Diversity. At the Department of Administrative Services, we embody the value of hiring a workforce representative of the communities we serve, understanding that a diverse workforce revitalizes our state. We value diversity and foster a positive and welcoming environment where all employees can thrive.