Oregon State University Division of Extension and Engagement’s Oregon Naturalist Program invites applications for an Administrative Program Assistant position. This is a part-time (approximately 4 hours per week), limited duration, classified position based at the OSU Extension Service Washington County Office in Beaverton, Oregon. This limited duration position is expected to last approximately six months from the start date. The hours for this position will vary based on the programming needs.
The APA provides critical administrative support for the Youth and Environment Educators (YEE) program, a partnership with Metro Regional Government that trains youth leaders to educate and engage children and families on the natural environment, and is nested under the ONP. This support includes assisting with programming planning, organization, collaboration, and outreach related to training youth leaders to educate and engage children and families on the natural environment. Ensuring compliance to youth safety, this position will work with the OSU Youth Protection office.
This APA works with the Oregon Naturalist Program Coordinator to ensure that non-credit educational programming and outreach activities serve broad and diverse populations in an accessible, inclusive, equitable, and socially just manner. This includes complying with civil rights and language/visual access regulations
The division has built the capacity and expectation for employees to use digital communications and technologies in the modern-day workplace. This reflects our demonstrable commitment to using digital communications tools and changing technologies as a primary way to raise Oregonian’s awareness of and engagement with our organization, programs and resources.
This APA position requires working outside the office setting. Active and effective communication with OSU employees and key stakeholders is critical to the success of this position.
About the Oregon Naturalist Program:
The Extension Oregon Naturalist Program provides people with an opportunity to learn about natural resources through the study of rigorous science and research-based content: the natural history of plants, animals, habitats, and geology, the history and processes of landscape change, as well as the most relevant topics in present-day sustainable natural resource management. Participants volunteer for natural resources programs, agencies, organizations, and other groups in their communities.
About the Division of Extension and Engagement (division):
The Division of Extension and Engagement (division) is core to Oregon State University’s mission. The division helps create real solutions and positive impact across Oregon and beyond. The division is aligned under the leadership of the Vice Provost for Extension and Engagement. To learn more about our division and its core units and initiatives, visit the division’s website.
Oregon State University strives to ensure that all educational programs, services, activities, and materials we offer to the public are identified, developed, delivered, and evaluated in an accessible, inclusive, equitable, and socially just manner. OSU division’s educational programs, services, activities, and materials are available to all people. OSU division prohibits discrimination in all its programs, services, activities, and materials. All employees are responsible for and expected to comply with Civil Rights obligations and actively work to expand access to all eligible populations.
Position Duties
60% Oregon Youth and Environment Educators (YEE) administrative support
- Provide administrative program support functions related to the daily operational activities for the YEE program in Washington County.
- Ensure compliance with the OSU youth safety policies.
- Ensure of safe, inclusive, and welcoming environment for adults and youth in the YEE program at both the office and site locations.
- Collaborate with the ONP Coordinator and the ONP Education Program Assistant to explore ways that YEE and ONP can work together on mutually beneficial projects.
- Mentor youth leaders. Individuals will have different backgrounds and communication styles and expectations.
- Foster positive and supportive youth peer interactions and community between YEE members.
- Track requests from YEE participants and community members through appropriate digital communication and tracking tools, such as Ideal-Logic and MailChimp.
- Organize, schedule, and coordinate events on behalf of YEE, based on program needs.
- Commitment to offering a physically, psychologically and emotionally safe environment for all adults and youth.
30% Administrative assignments
- Attend program meetings, including those attended by youth participants and community partners.
- Follow up on tasks discussed in program meetings.
- Complete administrative tasks, which include digital drive organization and archival maintenance.
- Maintain and update records of youth participants’ attendance and engagement.
- Assist with non-credit programming planning, organization, and outreach.
- Follow OSU and division brand guidelines for programmatic communications, marketing and engagement.
- Develop procedures necessary for work completion.
10% Other duties
- Process financial transactions related to the program (e.g., mileage reimbursements).
- Complete the division’s civil rights training session(s).
- Perform other duties as assigned.
Minimum Qualifications
Three years of office experience which included two years at full performance level and experience generating documents; and Lead work responsibility or coordination of office procedures.
Additional Required Qualifications
- A commitment to collaborative and respectful learning and working environments that are safe, inclusive, and welcoming.
- Ability to communicate successfully and inclusively with broad and diverse groups in a culturally responsible manner.
- General knowledge and ability to use computers, including proficiency with information technology, collaborative work platforms, and professional office software such as or similar to the Microsoft Applications.
- Ability to work independently with minimal supervision.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
Preferred (Special) Qualifications
- Demonstrated leadership experience with volunteer programs.
- Experience working with youth in a formal or informal educational setting.
- Prior participation in youth development and education or similar educational programs.
- Ability to learn and adapt to using multiple forms of digital communication systems, including website software, email newsletters, social media, and other tools in a changing technological environment.
Working Conditions/Work Schedule
- The Administrative Program Assistant has regular contact with the public, in person and by telephone or email, to promote awareness of interest in the Oregon Youth and Environmental Educators Program. There is regular communication in person, by telephone and email with participants, potential participants, and community partners related to the program.
- Flexibility to work non-standard schedule: evenings and weekends may be required based on programming needs, coordinating with supervisor to adapt work schedule to address needs.
- This is a limited duration position with intermittent hours which will vary weekly based on programming needs. More work hours will be assigned in the spring and summer.
- Position duties will include working in a varied working environments including professional offices and outdoors.
- The primary work location for this position is the OSU Washington County Office in Beaverton, Oregon. However, remote work may be established via OSU’s Flexible Work Arrangement Agreement Form, with pre-determined periodic reviews of on-going work for continuation of the agreement.
To review posting and apply, go to: https://jobs.oregonstate.edu/postings/174989. Apply to posting # P05481CT. For full consideration, applications must be received by 12/10/2025. Closes 12/17/2025. OSU is an EOE/Vets/Disabled.