Urban Forestry Division Financial and Administrative Lead

The Urban Forestry Division is seeking a highly organized and detail-oriented Administrative Lead to manage financial analysis and administration, oversee division processes, and provide support to the City Forester’s Office and the Urban Forestry Commission. This role is essential in ensuring the effective and efficient administration of the division’s operations, budget, and resources, while promoting transparency, equity, and fiscal responsibility
 
If you are a proactive and strategic thinker with a commitment to excellence in administration, we encourage you to apply for this exciting opportunity to make a meaningful impact in Urban Forestry and your community!

What you'll get to do:

• Monitor and report on financial performance, including quality control and recurrent updates.
• Maintain relationships with cost center managers to ensure accountability and accurate financial reporting.
• Act as the division liaison with Service Area/Vibrant Communities Finance for budget development and external reporting.
• Support the development of urban forest management budgets and strategies.
• Research and track financial plans affecting urban forest infrastructure.
• Identify funding needs and develop requests for new funds while evaluating grant opportunities.
• Track position management and team composition, ensuring effective resource allocation.
• Draft and maintain internal division systems, standard operating procedures, and policies.
• Coordinate with the bureau and serve as the administrative liaison for the division.
• Organize division meetings, events, and communications to ensure team cohesion and engagement.
• Prepare for and manage space reservations and virtual meeting platforms.
• Compile minutes and maintain information such as websites.
• Ensure compliance with public meeting laws and recruitment processes.
• Manage procurement, contracting, billing, and timekeeping processes.
• Provide scheduling and event support, including meeting preparation and follow-up.
• Assist in staff recruitment, performance management, and onboarding processes.
• Create and distribute division communications, reports, and presentations.