Pay Range: 41.51 - $51.03 Hourly
Department: Joint Office of Homeless Services
Job Type: Regular Represented
Exemption Status: United States of America (Non-Exempt)
Closing Date (Open Until Filled if No Date Specified): November 22, 2024
The Opportunity:
Overview
No One Should be Homeless - Everyone Needs a Safe, Stable Place to Call Home!
The Joint Office of Homeless Services (JOHS) was established in 2016 to oversee the delivery of services to people experiencing homelessness in Multnomah County. The office represents a shared commitment between Multnomah County and the City of Portland to make it easier for those in need to access services and housing. The Joint Office’s work aligns directly with the County’s mission and vision to serve the needs of those who are most vulnerable by providing a safety net of quality services that are developed using an equity lens and a commitment to social justice.
The Joint Office of Homeless Services is seeking a highly motivated and experienced Procurement Analyst Senior to join our team. In this vital role, you will play a key part in ensuring our programs have the resources they need to effectively serve individuals experiencing homelessness. The Procurement Analyst Senior provides purchasing and procurement services and support for program managers, supervisors and department staff.
As a Procurement Analyst Senior, you will be responsible for the full lifecycle of procurement activities, including: leading complex sourcing events, negotiating with vendors, developing procurement documents, providing expert guidance on procurement requirements, analyzing program needs, utilizing procurement software and applying a racial equity lens to all procurement activities.
If you have a strong commitment to advancing racial equity, promoting a work culture of safety, trust, and belonging and have the skills and experience necessary to succeed in this role, we hope you apply today!
Primary Responsibilities:
Procurement and Purchasing Planning, Development and Program Support:
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Develops and drafts documents for complex and specialized sourcing events such as requests for programmatic qualification, , Requests for Proposals (RFP), Contractor Selection Statements, Invitations to Bids (ITB) and Requests for information (RFI).
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Coordinates and sets the timelines for the release of sourcing events. This includes the preparation of qualification parameters, the coordination of public release, the protest process, the clarifications period, and evaluation periods.
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Act as a representative and lead in the research, design, development, implementation, monitoring and evaluation of complex and specialized sourcing events and procurements assignments. You will perform complex procurement assignments including a tri-county (Multnomah, Washington, and Clackmas) procurement that will include up to 200 applicants and more than 170 qualified providers.
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Lead in the purchase of goods for the Department. Participate in negotiations with providers, prioritize requisitions to ensure timely delivery to comply with high periodic events such as weather emergencies.
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Generate and distribute purchase orders for goods and other purchases. Distribute the Purchase Orders to suppliers and other collaborators. Also provide technical assistance to internal stakeholders for the purchasing of services and goods.
Technical Writing:
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Crafts requests for procurements using language that reflects an accurate interpretation and implementation of policies, principles and program needs.
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Generates unique documents (letters, memos, forms, procurement documents, etc.) with the express purpose of translating programmatic desires and requirements into legally sufficient documentation detailing the procurement and contractual needs of the department.
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Uses knowledge of purchasing laws and regulations to guide internal customers in the procurement process and to ensure compliance.
Procurement and Financial Information System Management:
Contract’s Procurement Support:
Troubleshooting and Technical Assistance:
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This position deals with problem solving on a daily basis. Questions raised by providers, program staff, fiscal staff, county attorney, contract compliance, purchasing and department management are a significant driver of workload. This position is often responsible for resolving outstanding issues or locating lost or misplaced records.
CHECK OUT OUR WEBSITE ON TIPS FOR APPLYING.
To Qualify
We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant.
Minimum Qualifications/Transferable Skills:
Preferred Qualifications/Transferable Skills: You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills.
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Strong understanding of procurement principles and best practices.
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Ability to understand and follow state and local procurement laws and regulations.
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Experience managing complex sourcing events, including Requests for Proposals (RFPs) and Invitation to Bid (ITBs).
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Excellent written and verbal communication skills.
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Ability to work independently and as part of a team.
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Proficiency in procurement software, Microsoft Office Suite, and Google suite enterprise products.
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Commitment to racial equity and social justice. Experience applying a racial equity lens to professional work.
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Skills in technical writing, contract development, and administration.
Screening and Evaluation
The Application Packet:
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A completed online application including a resume and cover letter. If your application does not include these two documents your application will be considered incomplete and not considered further.
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A resume covering relevant experience and education. Please be sure your resume includes the following for each employer: name of employer, location, dates of employment, your title, and a summary of your responsibilities.
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A cover letter that expands on your resume, addresses why you are interested in this position and demonstrates how your experience and skill set aligns with the minimum and preferred qualifications and the primary responsibilities of this role.
The Selection Process: For details about how we typically screen applications, review our overview of the selection process page. We expect to evaluate candidates for this recruitment as follows:
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Initial review of minimum qualifications
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An evaluation of application materials to identify the most qualified candidates. Subject matter experts will evaluate your resume and cover letter based on a rubric that has been built from the qualifications listed in this job announcement and the primary responsibilities of this position.
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Consideration of top candidates through interview/s and/or assignments.
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Reference check of three references with one being a current of former employer.
Additional Details
Routine Telework: This position is designated as “routine telework,” meaning you will be working remotely (from home); a hybrid schedule also is available. As with all routine telework positions, employees may be required to come into the office on occasion. The designation of Routine Telework may be subject to change at a future time. All employees must reside in Oregon or Washington; the county cannot support ongoing telework from other locations. The onsite work location for this position is the Gladys McCoy Building located at 619 NW 6th Ave Portland, Oregon 97209.
Serving the Public, Even During Disasters
Everyday, Multnomah County staff work together to serve as a safety net for our communities. During a disaster, this safety net becomes even more critical. All County employees have a role in serving the public during inclement weather, natural disaster, or other types of community emergency response. During these emergency responses, while typically there begins with a call for volunteers, county employees may ultimately be reassigned from their current position to a role in the emergency response in order to support the critical needs presented by our communities. For more information, please visit the Disaster Service Worker Information page.
Diversity and Inclusion: At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees.
We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. The EEO Know Your Rights poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals.
Veterans’ Preference: Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility and how to apply.
Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.
Questions?
Recruiter:
Dale Cornelius
Email: dale.cornelius@multco.us
Phone: +1 (503) 9395990
Application information may be used throughout the entire selection process. This process is subject to change without notice.
Disclaimer: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.
Job Profile: 6111 - Procurement Analyst Senior