Department: Prevention
Reports To: Prevention Manager
Location: Based in Grants Pass but may travel to Cave Junction
Position Type: 1.0 FTE, 40 Hours/Week, Non-Exempt
Work Type: In-Person, Not Hybrid/Remote Eligible
Salary Range: $22.00 - $23.32 Per hour
Salary Note: Bilingual candidates are eligible for an additional $1.50 Bilingual Differential. This Bilingual Differential is not included in the salary range above.
Benefits Available: Read more at http://hivalliance.org/employment/benefits
Agency Overview: Read more at https://hivalliance.org/engage/careers-at-hivalliance/
External Applicants: Apply directly through our website, via the Agency Overview link. All applicants must submit a complete job application, supplemental questions, and resume via the job portal to be considered.
Internal Applicants: Apply via email, following the emailed application instructions
**This position does not start until February 2026
Position Summary: The primary purpose of this position is to implement and manage activities for a National Institute on Drug Abuse (NIDA) funded study, CTN 0155 BISTRO Trial: Buprenorphine Implementation at Syringe Services Programs to Reduce Overdoses, a multi-site research study evaluating the impact of low-threshold buprenorphine treatment offered at syringe services programs (SSPs). This role offers an exciting opportunity to support a harm reduction–oriented research initiative aimed at expanding access to medications for opioid use disorder. This position is based at HIV Alliance, Grants Pass.
The project is managed by HIV Alliance. The Research Coordinator will work under the direct supervision of the Prevention Manager and under the overall supervision of the Prevention Director.
The Research Coordinator will be responsible for supporting day-to-day study operations at the site, working directly with study participants and SSP staff, and serving as a liaison between the Syringe Services Program (SSP) and the Lead Study Team. The ideal candidate will be detail-oriented, community-centered, and committed to the values of harm reduction.
Essential Functions and Responsibilities:
- Coordinate and help oversee the implementation of research activities in accordance with the study protocol and site procedures.
- Interacts with study participants, and SSP staff in a manner that demonstrates respect and understanding of cultural and agency norms.
- Participant Recruitment. Recruit and engage potential participants from the SSP
- Participant Consent. Thoroughly explain the study, conduct eligibility screening, obtain informed consent, and enroll SSP consumers in the study.
- Research Visits. Conduct research study visits at the SSP, including structured interviews and surveys. Schedule participant visits coordinate with other study team members, and complete documentation for all study visits.
- Participant Tracking. Schedule, track, and manage follow-up study visits for enrolled participants in a timely manner. Develop rapport with study participants to support study retention and engagement.
- Data Collection and Integrity. Review entered data, resolve data queries, and obtain missing information for study assessments, checklists, consent forms, and other study documentation. Document all data accurately and according to protocol. Confirm that all data entry is complete and correct.
- Documentation. Maintain accurate, up-to-date study documentation and research records, including screening logs, consent forms, study checklists, and case report forms in accordance with federal regulations. Assure that participant and data confidentiality and integrity are maintained. Assure that federal guidelines and requirements are met, and all work is completed in accordance with human subjects’ research Good Clinical Practice.
- Problem Resolution. Identify, respond to, and participate in the resolution of potential and actual problems in study operations and participant activities.
- Protocol Compliance. Ensure that study activities are carried out in accordance with protocol, including but not limited to participant recruitment and screening, and participant research visits.
- Regulatory. Prepare application and research documents for (the) institutional review board(s); maintain the electronic regulatory binder.
- Biological Testing. Coordinate collection and on-site testing of urine drug screens (UDS) in accordance with protocol.
- Participant Reimbursement. Process and manage participant reimbursements in a timely and accurate manner.
- Supply Management. Maintain appropriate inventory of study supplies and communicate with the Lead Study Team regarding resupply needs.
- Attend regular study conference calls, trainings, and meetings to provide progress updates, and flag site-level challenges.
- Respond promptly to study-related action items and requests from the Lead Study Team, including items identified during Quality Assurance monitoring visits.
- Foster and maintain effective working relationships with SSP staff, study participants, and the broader research team.
- Ability to work well with others, handle stress appropriately, have reliable attendance
- Other tasks as assigned, including training/cross-training other staff as needed
Required Qualifications:
- One year of experience working in community-based settings, especially harm reduction or substance use services.
- One year of experience working with a research team or two years of experience in data entry, document management or related work
- Strong interpersonal and communication skills
- Comfort engaging with individuals with diverse lived experiences, including substance use and particularly opioid use.
- Ability to manage multiple tasks simultaneously while maintaining attention to detail.
- Familiarity with research ethics and human subjects protections (training available if not previously completed).
- Comfort using electronic systems for scheduling, data entry, and record keeping.
- Ability to pass agency criminal background check
- TB test (covered by agency)
- Valid Oregon driver’s license, or valid out of state driver’s license with the ability to get an Oregon driver’s license within 30 days of establishing residency in Oregon, and a driving record sufficient to be covered by agency auto insurance policy.
- Comfortable handling safer injection and safer sex supplies
- Previous experience with research coordination of clinical trials strongly preferred, but not required
Professional Competencies:
- Interpersonal Communication & Conflict Management (proactively communicates effectively, listens carefully to others, exhibits acceptable standards of conduct, deals effectively with others in difficult situations, works to reduce tension & conflict)
- Organizational Awareness (takes time to learn about agency culture, policies, and procedures; recognizes and balances the interest and impact of one’s department with those of other departments, programs, and the agency as a whole)
- Embraces Change (actively identifies problems and opportunities for change, implements solutions where appropriate, maintains effectiveness & adjusts well when experiencing changes in work tasks, environment, processes, and requirements)
- Living the Agency Vision & Values (demonstrates an understanding of agency vision and values, keeping the vision and values at the forefront of decision making)
- Client & Customer Focused (keeps client and customer needs a primary focus; develops and sustains productive relationships with clients, customers, & partners)
- Valuing Diversity (appreciates and leverages the capabilities, insights, & ideas of all individuals; works effectively with individuals of diverse style, ability, & motivation)
Physical Demands:
While performing the duties of this job, the employee is required to:
- Repetitively use hands, including grasping, twisting/turning of wrists, and finger dexterity to perform various necessary clerical duties, such as typing and writing.
- Frequently use arms, such as pushing & pulling to open/close drawers, cabinets, etc.
- Sit and/or stand for extended periods of time at an assigned station
- Bend, stand, & reach to be able to transport clients and to lift and carry up to 25 pounds
- Ability to safely operate vehicle at all times of day and during weather events
- Use continuous clarity of vision at 20 inches or less for processing of paperwork
The physical demands described above here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
Working Conditions, Travel, and Environment:
The duties of this job require individuals to be able to work in non-traditional and community-based settings. Additionally, the duties of this job may include travel to other locations necessary to complete essential job functions, including the ability to transport self to job-related events and locations. This role requires regular reliable attendance, including:
- Ability to work flexible hours, including early mornings or evenings as necessary
- Ability to work 5 days per week for a total of 40 hours per week
- Ability to work outdoors, or in loud, busy, or escalated environments
- Ability to drive at night and during various weather conditions safely