Trust Property Support Specialist (Administrative Specialist)

Oregon State Treasury is recruiting for the position of Trust Property Support Specialist. This position provides administrative support and program support for the Trust Property Division of Oregon State Treasury.   

Job Duties Summary  

??Administrative Support  

• ?Provides support to the Trust Property Director; maintains calendar by scheduling appointments, meetings and travel; assists with managing correspondence.   

• ?Participates in meetings, prepares written summaries, and follows up on tasks.  

• ?Assists in the development of Trust Property budget; compiles expenditure information.   

• ?Assists in the preparation of legislative concept documents and tracks relevant bills.  

• ?Supports the administrative rule development and revision for Trust Property rules.  

• ?Processes purchasing transactions for travel, training and other program expenses.   

• ?Properly codes and processes invoices according to agency workflows and approval steps.  

?Research and Analysis  

• ?Conducts a variety of research activities for Trust Property programs, summarizes findings into reports and formal presentations and presents findings to management.   

• ?Accesses available program data and analyzes key metrics on work activities and trends.  

• ?Facilitates performance reporting for Trust Property Division.  

?Supporting Communication  

• ?Acts as communications link between the Trust Property Director and other constituents.  

• ?Answers internal and external inquiries for information about program.  

• ?Completes national surveys and compiles information requested by other states.   

• ?Composes and prepares correspondence for administrative signature.    

• ?Ensures the program’s website and communication materials are current.  

?Policies and Procedures Support  

• ?Assists the administrative superior in analyzing program processes and researching relevant information to formulate and implement agency policies and procedures.   

• ?Helps staff revise manuals to ensure they provide strong controls over property.   

?Records Management   

• ?Oversees the records management policy implementation for Trust Property.  

• ?Schedules and observes the proper disposition and destruction of records.   

• ?Maintains written control of materials received, routed, assigned, or disposed.  

• ?Coordinates public records requests received and assists in communicating with requesters and fulfilling the requests timely and in accordance with rules.   

• ?Stays current on changes related to public records and meetings.  

?Outreach and Education Coordination  

• ?Assists Trust Property team in scheduling, planning, and preparing for outreach activities.  

• ?Schedules holder training seminar by managing locations, invitee list, technical and logistical arrangements, presentation materials, feedback and follow-up with attendees.   

• ??Coordinates partnerships with governmental agencies and public sector organizations to promote awareness of unclaimed property and estates.   

• ?Helps prepare and implement public awareness campaigns and activities to promote unclaimed property compliance, unclaimed property claims and reports of intestate deaths.   

• ?Supports the Trust Property outreach Coordinator as needed with press releases, interviews, public relations and advertising efforts.   

• ?Develops presentation materials as directed by senior team members or management.  

• ?Prepares content for state and national social media campaigns.??  

Work Schedule 

This position will have the opportunity for a hybrid (remote and in-office) work location schedule; in-office work will be predominately from Treasury’s ?Salem office?.  

This position will work the following in-office schedule: 

• Two days in office in Salem every week. 

• One additional day in office for team meetings every month;  

• Additional days for participating in large meetings, in-person training, team building or strategic planning, or help with peak division time as directed. 

During the initial training period, employees are expected to be in the office more frequently to support onboarding, learning, and collaboration.  

Salary Range 

$50,484-$70,104 annually.  

Note: Effective February 1, 2026, the compensation plan for this position will be increased to reflect a Cost-of-Living Adjustment (COLA) of 2.5%. The salary listed in this posting does not reflect the COLA. 

Job Classification 

This position is classified as a Administrative Specialist 2. This position is ?a SEIU represented position?. 

Required Minimum Qualifications  

• Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR 

• An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR 

• An equivalent combination of education and experience. 

Desired Attributes 

Job Specific Attributes  

• Experience providing administrative support to a department or division.  

• Experience maintaining calendars, scheduling appointments and meetings, and arranging travel in the work capacity of an administrative or executive assistant.  

• Experience coding and processing invoices.  

• Experience writing meeting summaries.  

• Experience maintaining and organizing electronic and paper records.  

• Ability to analyze information and prepare written summaries;  

• Proficiency in Excel, Word, PowerPoint and Outlook;  

• Experience handling sensitive or confidential information;  

• Excellent attention to detail and accuracy;  

• Ability to prioritize work, adapt, and make good decisions when faced with ambiguous situations.  

Core Attributes  

• Respect – Treats all individuals fairly and respectfully; works effectively with others; fosters an environment where opportunities to thrive are available to all; respects different values and viewpoints. 

• Teamwork – Acts in a professional, respectful, and courteous manner, recognizes the worth of others, and places the good of the team ahead of personal objectives. 

• Flexibility – Demonstrates willingness to change to meet organizational needs, professionally handles discomfort with a changing work environment, and remains calm in stressful situations. 

• Communication – Effectively articulates and exchanges information with internal and external stakeholders. Is prompt in responding to questions and inquiries. 

• Initiative – Takes appropriate action without waiting for explicit instructions, generates creative approaches to addressing problems and opportunities. 

• Critical Thinking – Identifies and weighs options, makes sound decisions after reviewing all relevant information, plans for potential problems, takes calculated risks, and recognizes impact of solutions. 

• Time Management – Prioritizes and manages time effectively across various competing tasks, demonstrating focus and adaptability, arriving on time for meetings, and meeting deadlines. 

• Attention to Detail – Demonstrates accuracy and thoroughness when accomplishing tasks. 

How to Apply 

 You are required to upload your resume and a cover letter that addresses the following topics: 

• Experience supporting a team through implementing change; 

• Experience working with confidential or sensitive information; and 

• Experience preparing written summaries and presentations.  

We will accept applications through the job announcement closing date, however, we may close this recruitment early, if we receive a well-qualified applicant pool.  If interested, please apply early. 

Benefits of Joining Our Team 

• Low employee premium share for medical, dental, vision, and basic employee life (1% or 5% employee share); 

• Robust paid leave package, such as vacation, personal business, holidays, sick leave, and floating day of leave; 

• PERS retirement benefits; 

• Support with training and development; 

• Student loan forgiveness under the Public Service Loan Forgiveness Program (PSLF); 

• Optional benefits include optional life, short & long term disability, accidental death and dismemberment, Oregon Savings Growth Plan (deferred compensation plan), flexible spending accounts, long term care insurance, employee assistance program, and more! 

About Oregon State Treasury 

Oregon State Treasury is focused on improving the financial well-being of all Oregonians. We provide low-cost programs for governments, and empower Oregonians to invest in themselves and their loved ones for a more secure future.  

We are committed to cultivating a workplace that is diverse, inclusive, and respectful. We value and support the collective differences in who we are and celebrate the fact that everyone comes to the table as their own unique individual. We believe this commitment empowers our success and makes Oregon State Treasury an excellent place to work. As Treasury employees, our commitment to diversity, equity, and inclusion makes this a safe environment for us to ask questions, learn, and grow, and helps us to better serve Oregonians. 

Our Values and Principles 

INTEGRITY---INNOVATION---DIVERSITY---TRUST---PROFESSIONALISM---ACCESSIBILITY  

Please visit the following webpage to learn more about Oregon State Treasury: https://www.oregon.gov/treasury/Pages/index.aspx 

Special Information  

• Prospective employees are subject to an extensive background check that may include, but not be limited to, validation of all application materials, prior employment, and professional references, driving records and fingerprint-based state and federal criminal and civil records.  Adverse background data may be grounds for immediate disqualification. 

• OST does not offer visa sponsorships, and within three days of hire, the successful candidate will be required to complete the U.S. Department of Homeland Security form I-9, confirming authorization to work in the United States. 

• Oregon state government provides preference in employment to qualifying veterans, disabled veterans, as well as current and former servicemembers of the Oregon National Guard, in accordance with ORS 408.225, 408.230, and 408.235. To receive preference you must attach appropriate documentation as outlined by the Department of Administrative Services at the following website: Veterans Resources.  You may also call the Oregon Department of Veterans' Affairs at 1-800-692-9666. 

• OST is an equal opportunity, affirmative action employer committed to a diverse workforce.  

• Consistent with the Americans with Disabilities Act (ADA), Oregon State Treasury will provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. Requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please call Oregon State Treasury at 503-378-4000 and request to be connected to Human Resources.