Administrative Specialist II - Patrol Division

The Opportunity! 
The Washington County Sheriff's Office is seeking an Administrative Specialist II to join the Patrol Division. This role provides diverse administrative support duties and functions requiring confidentiality, initiative and sound decision making.  This position requires excellent organizational skills and the ability to effectively handle multiple priorities. The Administrative Specialist II follows procedures, processes and techniques to the completion of assignments and in line with the department's goals.

The Ideal Candidate: 
Our ideal candidate will possess the skills to effectively handle multiple priorities daily while handling interruptions that may occur. They possess strong communication and problem solving skills with the flexibility to adapt to new situations.  Our ideal candidate will possess excellent customer service skills with the ability to maintain a large degree of confidentiality. They will be able to work independently or as a team member and are self-motivated. The successful candidate for this position be experienced with Microsoft Office 365 Suite products and be skilled at learning new software quickly. 

To learn more visit: Washington County Sheriff's Office 

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they can perform every job description task. We are most interested in finding the best candidate for the job and that candidate may come from a variety of backgrounds and lived experiences. If you're interested in applying, we encourage you to think broadly about your background and skill set for the role, even if you believe you do not meet all of the hiring criteria described above.

ESSENTIAL JOB DUTIES

As an Administrative Specialist II within the Patrol Division, on any given day you may find yourself:

• Work at the customer window and maintain a high level of customer service and citizen interaction. 
• Provide information to the public or other employees by phone or in person to ensure compliance and an understanding of the agency rules, regulations, or functions; listen to questions and either explain procedures according to agency guidelines or refer clients to appropriate resource.
• Fingerprinting (hands-on customer contact) of citizens and juveniles.
• Manage WebLEDS certification.
• Prepare correspondence using general office procedures and computer programs.
• Maintain electronic and hard-copy files and recordkeeping systems requiring employee to sort, file, retrieve and distribute records or other documents.
• Process, edit, and proofread forms, memos, reports, text and correspondence for managers or supervisors from rough draft, notes, or handwritten copy.
• Process and prepare a variety of documents according to established procedures or statutes.
• Processing citations with DMV printouts.
• Utilize DMV and Jail databases to prepare photo laydowns for patrol deputies.
• Enter Sex Offender Registrations.
• Assist with the Vehicle Compliance program.
• Provide administrative support for special teams and Patrol command staff.
• Perform related duties as assigned.

This position is classified as an Administrative Specialist II. Classification descriptions are typically written broadly. To review the full information on this classification, please use the following link: Here.

MINIMUM QUALIFICATIONS

Education And Experience: 

• A high school diploma or equivalent; and
• Three (3) years of progressively responsible experience providing administrative or clerical support.
• Possession of Microsoft Office Specialist (MOS) or other applicable certifications may substitute for up to one (1) year of the experience requirement.

Additional Licenses, Certificates, Physical Abilities And Specialty Requirements 

• This position will be required to pass a criminal background investigation conducted by the Sheriff's office and a post-offer drug screen.