Oregon State University Division of Extension and Engagement invites applications for an Administrative Office Manager position based at the OSU Extension Service Lane County Office. This is a full-time, 12-month, professional faculty position located in Eugene, Oregon.
The Administrative Office Manager (AOM) position is crucial to the day-to-day operations of the Extension Lane County Office and its role in the University. The AOM is a team member of the Extension Lane County Office and provides administrative support for the office and the Western Regional Director (RD). This includes general administration and management, fiscal activities, facilities, human resources, risk management aspects, and other services integral to the Extension Lane County office and the Region. The position will provide supervision and direction for assigned OSU employees and will collaborate with the RD to ensure support is available for programs. In addition, this AOM will work collaboratively with the RD to increase the diversity of the Region’s workforce, including assisting the RD with the Extension Civil Rights program.
The AOM must be knowledgeable about all facets of the Extension Lane County Office and Regional activities and is expected to organize and prioritize a demanding and complex workload, monitor progress, and adapt to changing needs.
The AOM must manage operations by making decisions independently and in conjunction with the RD as appropriate. This individual works with personnel at all levels of the university to determine the applicable policies, standards, rules, and procedures for operational activities and consistently and efficiently apply them appropriately. In addition, this person will work collaboratively with the RD to develop strong, positive local relationships with county governments, elected and appointed county/state/federal officials, and local stakeholders.
This individual will also serve as the local contact for the Extension’s civil rights program which includes working with the division’s Civil Rights review Director to achieve internal compliance.
The division has built the capacity and expectation for employees to use digital communications and technologies in the modern-day workplace. This reflects our demonstrable commitment to using digital communications tools and changing technologies as a primary way to raise Oregonian’s awareness of and engagement with our organization, programs and resources.
About the Division:
The Division of Extension and Engagement (division) is core to Oregon State University’s mission. The division helps create real solutions and positive impact across Oregon and beyond. The division is aligned under the leadership of the Vice Provost for Extension and Engagement. More information about our division and its core units and initiatives is available on the division’s website: https://engagement.oregonstate.edu/.
Oregon State University strives to ensure that all educational programs, services, activities, and materials we offer to the public are identified, developed, delivered, and evaluated in an accessible, inclusive, equitable, and socially just manner. OSU division of Extension and Engagement educational programs, services, activities, and materials are available to all people. OSU division prohibits discrimination in all its programs, services, activities, and materials. All employees are responsible for and expected to comply with Civil Rights obligations and actively work to expand access to all eligible populations.
Position Duties
60% – Administrative and Financial Functions
15% – Personnel Management
10% – Outreach and Engagement
5% – Operations Management
5% – Technology Support
5% – General
To review full position description, go to: https://jobs.oregonstate.edu/position_descriptions/168766.
Minimum/Required Qualifications
- Bachelor’s degree in business, business management, communications, finance, management, non-profit Management, or in a related field; and three (3) years’ professional experience providing administrative and/or financial support to a program or office; OR, an equivalent combination of education, training, and professional administrative and/or financial support experience.
- The administrative support and personnel management includes demonstrated ability to plan, organize, evaluate, manage, and delegate; set priorities; and manage multiple projects, activities, and deadlines simultaneously.
- The financial support includes budgeting, reconciling, accounts payable/receivable, and property management.
- Experience with budgets and general financial management.
- Interpersonal and human resources skills to work as a collaborative member of a team.
- Excellent customer service skills with the ability to assist and support a diverse and broad group of customers with varying backgrounds, needs, and identities.
- Experience with organization, decision-making, problem solving skills.
- Proficient in the use of computers including with information technology, collaborative work platforms and professional office software such as or similar to Microsoft Office Suite for word processing, spreadsheet development, email, and scheduling.
- Experience utilizing technology to organize and manage digital files, schedule meetings and video conferences as needed.
- A commitment to collaborative and respectful learning and working environments that are safe, inclusive, and welcoming; and ability to interact with others from broad and diverse backgrounds.
- Ability to communicate successfully and inclusively, both in writing and verbally, with a broad and diverse audience.
- Ability to learn and adapt to using multiple forms of digital communication tools and systems, including websites, email newsletters, social media, and other tools in a changing technological environment.
- Ability to maintain the strictest confidentiality.
- Ability to work independently with minimal supervision.
- Ability to make independent decisions and recommendations which align with policies, rules, procedures, and ability to serve as a resource person.
- Ability to supervise and manage staff.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.
Preferred (Special) Qualifications
- Experience using a financial information system.
- Experience using a human resources information system.
- Experience with digital information and business systems at a university or equivalent institution.
- Experience sharing best practices and coaching collaborators on using digital systems.
- Experience with compliance issues including but not limited to civil rights and risk/safety.
- Experience supervising and managing staff.
- Experience networking and building collaborative relationships with stakeholders, community leaders and organizational leaders.
Working Conditions/Work Schedule
Travel/driving will be necessary to support daily operations.
Benefits
Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
- Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
- Free confidential mental health and emotional support services, and counseling resources.
- Retirement savings paid by the university.
- A generous paid leave package, including holidays, vacation and sick leave.
- Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
- Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
- Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.
Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
To review posting and apply, go to: https://jobs.oregonstate.edu/postings/168796. Apply to posting # P09117UF. For full consideration, applications must be received by 6/19/2025. Closes: 7/3/2025. OSU is an EOE/Vets/Disabled.