Coastal Communities & Fisheries Coordinator

Position Title: Coastal Communities & Fisheries Coordinator (Level 4)

Reports to: Sr. Director of Coastal Communities & Fisheries

Location: Portland, OR

Starting Salary: $57,000-$63,500 → Starting salary will be based on qualifications, experience, and internal equity. The starting salary will not exceed this posted range.  

Full Annual Salary Range for Level: $57,000 to $83,000 

Posting Date: January 23, 2025

Application Deadline: February 3, 2025

Anticipated Start Date:  April 1, 2025

***Learn more about this position by listening to this recording of the Information Session from 1/29 ***

Overview 

Who we are 

Ecotrust creates and accelerates triple-bottom-line innovations to benefit our region and inspire the world. On the farm, at the coast, in the forest, and across our cities, we work in partnership towards an equitable, prosperous, climate-smart future. Since 1991, we have created durable change and sparked ideas across the globe. Ecotrust holds a deep commitment to equity and diversity as core principles integral to the work we do. As we add new members across all levels of the organization, we seek diverse perspectives and lived experiences that we believe foster learning, creativity, innovation, and equity. Learn more at Ecotrust.org. 

Job Summary 

The Coastal Communities & Fisheries Coordinator will be responsible for providing direct support to Ecotrust's Coastal Communities & Fisheries (CCF) team by assisting with project and budget management, including tracking expenses, and processing invoices. The Coordinator will handle a collection of tasks and projects, including supporting Ecotrust's partner networks, the Sustainable Southeast Partnership and the Tribal Marine Stewards Network. Additionally, they will contribute to effective communication by developing clear and concise reports, presentations, and training materials for diverse audiences. This position requires close collaboration with tribal staff, external partners, and internal teams, working under the supervision of the Senior Director of Coastal Communities. 

Primary Responsibilities
(The activities listed below represent the core functions of this position.)

• Support the development and implementation of detailed project plans, timelines, and budgets.
• Track project progress, identify potential roadblocks, and support the implementation of solutions to ensure successful project delivery.
• Support the development and dissemination of clear and concise communications related to project updates and results for internal and external audiences.
• Support Ecotrust's Coastal Communities & Fisheries team as we work with multi-party networks, including Ecotrust's partner networks, the Sustainable Southeast Partnership and Tribal Marine Stewards Network.
• Contribute to fundraising efforts, including providing support on grant writing, reporting, and tracking.
• Support budget managers with tasks such as invoice processing and expense tracking.
• Keep accurate records of program activities, participant information, and other relevant data.
• Support report development on program progress, outcomes, and finances.
• Coordinate meetings, events, and other program-related activities.

Responsibilities and tasks outlined in this document are not exhaustive and may change as determined by the needs of the organization or employee.

Key Qualifications and Transferable Skills
Transferable skills may be gained through education, work experience (including the military) or life experience that are relevant for this position. Studies have shown that women and people of color are less likely to apply for positions where they do not meet 100% of the listed skills and qualifications. Even if you do not meet all of the requirements described, if you believe you are a good fit for the position, we encourage you to apply. A candidate will be assessed on their ability to successfully fulfill or quickly learn these functions.

• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office Suite and Google suite.
• Some experience managing a collection of tasks and projects.
• Ability to manage multiple tasks and meet deadlines effectively 
• Some experience processing invoices, tracking expenses, and supporting administrative budget tasks.
• Ability to adjust to changing circumstances and handle unexpected challenges.
• Ability to maintain accurate records and ensure tasks are completed thoroughly.
• Ability to work cooperatively and connect across race, ethnicity and cultural backgrounds, with awareness of how our identities and values influence interactions
• Ability to examine and reflect on your own racial/ethnic biases or prejudices and understand how that may impact your work
• Strong written and verbal communication skills - able to communicate complex information into clear and concise language for various audiences.
• 1-2 years of experience working in fisheries management, food systems, or coastal community development.

Other Useful Qualifications
(The items listed below represent qualifications that are desirable in a candidate, but are not required. Some of these may be gained through professional development and coaching once on board.) 

• Bachelor's degree, or Lived experience and/or professional experience with fisheries, aquaculture, food systems, or related fields.
• Ability to identify and solve problems, and make sound decisions.
• Experience working with Tribal Nations, Tribal Organizations, or Tribal entities  
• Experience with productivity software such as Asana or other project management software. 

Additional Information 

This is a full-time, non-exempt position. 

Please be aware that applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

We believe great benefits make work better: Ecotrust offers equity-centered benefits that strive to recognize employees as whole people and prioritize their overall wellbeing. Benefits include medical, dental, and vision insurance with employee contributions scaled to income, tax-deferred and Roth retirement plans with employer base contributions, term life insurance, and disability coverage. Ecotrust invests in employees' professional development and personal growth. We also offer plentiful paid time off, retreats, and summer fun days.

Working conditions:

This position involves a combination of office-based work and occasional travel.

• Physical Demands: While this role is primarily sedentary, involving computer work and sitting for extended periods, it may require lifting and moving items weighing up to 25 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.   
• Work Environment: The employee will typically work in a standard office environment. This includes a climate-controlled setting with moderate noise levels (e.g., office equipment, conversations). This is a hybrid remote and office position.  
• Travel: This position requires occasional travel to California, Washington, and Alaska. Travel may involve overnight stays and varying schedules. The employee must be able and willing to travel as needed to meet business demands.

Ecotrust is an Equal Opportunity Employer. We believe that a diverse staff of qualified, highly-skilled, and creative individuals is necessary to achieve the vision and mission of the organization. Individuals who identify as Black, Indigenous, Latinx, Asian, Pacific Islander, or other People of Color, people who are queer, trans, non-binary, people with disabilities, people who are immigrants, veterans, people from poor and working class backgrounds, and people who are/have been system-impacted are strongly encouraged to apply.

Click here to learn more about equity at Ecotrust. 

Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please reach out to jslavik@ecotrust.org  in advance to request assistance. 

How to Apply:  Apply via our careers page on JazzHR. No cover letter is required. Instead, please provide your resume and answer brief narrative questions provided in the application. 

The Selection Process: In an effort to be as transparent as possible in our selection process as well as to help expedite bringing new staff on board, below is a timeline of key events:

• Review of Resumes: February 4th-6th
• First Round Interviews: February 10th-12th
• Second Round Interviews: February 25th-28th
• Reference checks: March 4th-5th
• Anticipated Start Date: April 1