Accountant - Receivables

Job Summary and Responsibilities/Duties

Job Summary

Reconciles and balances district receivables. Contributes to the planning, development and implementation of regulations and procedures related to the district collection cycle. Prepares yearly IRS Tax document 1098-T ensuring accuracy and timely distribution. Analyzes statistical data on aging receivables in formulating collection improvements. Works with other areas/programs throughout the College to ensure financial accountability and efficient delivery of services to students, outside agencies and/or businesses. Interacts daily with students, staff, contracted agencies and/or businesses. Maintains and ensures the accuracy of financial aid refund disbursing. Resolves discrepancies and interprets and adapts guidelines.  

Essential Duties

1. Analyzes records, verifies and reconciles financial data to maintain complete and accurate account receivable subsidiaries and other assigned general ledger accounts.  Writes and posts general ledger entries, prepares reports and corrects financial transactions in the finance systems, ensuring integrity and balance.  
2. Compiles and analyses monthly aging reports.
3. Researches and resolves complex problems, discrepancies and/or disputes.  Gathers information, conducts research and determines appropriate resolution.  Identifies and traces system errors and coordinates with information technology staff on complex problems requiring further analysis. Consults with management as needed.Works with the student records coordinator identifying and correcting registration errors. 
4. Maintains financial tables and rules in administrative accounting systems for accounts receivable functions. 
5. Prepares and submits ARVR, Retiree Insurance, & 3^rd Party billings, processes receipts, and makes adjusting and closing entries to the general ledger for these accounts.   Reviews receivables to ensure timely and accurate payment.  Assists in year-end closing to meet audit requirements.
6. Coordinates complex and/or large-scale projects involving improvements to accounts receivables processes and systems; including design, coordination with information technology staff, review, testing, implementation and training of staff. 
7. Coordinates preparation, reconciliation and timely distribution of 1098-T Internal Revenue Service form process for all students. Identifies errors and coordinates with information technology staff on complex problems requiring further analysis with internal and external partners to ensure the accuracy of the reported Federal Tax document information.
8. Reconciles financial aid disbursements and processes student account refunds in compliance with institutional refund policies and Federal Title IV cash management regulations. Works with Financial Aid and IT to resolves issues and discrepancies.
9. Coordinates cash handling College-wide, and develops and maintains related policies, processes, and procedures. Provides training to and acts as the subject matter expert for cashiering staff. Maintains cashiering software tables. Maintains, troubleshoots and resolves hardware issues with coin/currency counter equipment. Manages and secures cash, and establishes and monitors cash drawers. Purchases and/or sells currency and coin according to the college’s needs. 
10. Provides customer service, both in person and over the phone. Advises students and parents on financial obligation with the college in accordance with policies and regulations. Assists in answering questions, resolving problems, diffusing situations, or referring the customer to the most appropriate person. Works closely with students and college-wide staff to resolve or redirect student account disputes and appeals.  
11. Serves as point person for all CashNet posting questions.  Ensures accurate posting between CX and CashNet. Troubleshoots issues with cashiers when necessary.
12. Monitors compliance with Payment Card Industries (PCI) requirements. Coordinates and completes yearly compliance audits. Assists in implementation of process and procedure improvements.
13. Configures, posts, and maintains the College’s eMarket sites. Creates and enters data, verifies account numbers, and maintains tables and connecting links. Ensures web links and payments are processing correctly for on-line customers and that item codes are posting to the General ledger accurately for eMarkets College-wide. Verifies all cashier postings to the GL and CashNet software system.
14. Assists auditors and area manager with year-end audit requirements.

Additional Duties

1. Writes and maintains desk procedure manual on area of responsibility.
2. Archives and destroys accounts receivable records according to state and federal retention schedules.
3. Regularly upgrades and refreshes knowledge and skills through required attendance at training sessions, student services functions and staff meetings.
4. Maintains accuracy of Business Office student web pages and portal as it pertains to student account information.
5. Provides coverage for other accountant in the receivable’s department and phone coverage for Business Office cashiering.
6. Performs all other related duties as assigned.

Minimum and Desired Qualifications

Minimum Qualifications

Education: Bachelor’s degree or higher in an accounting or related field 

Experience/Training:

• Minimum (2) years of experience in an accounting position
• Advanced (high level) skills working with spreadsheets preferably within the Microsoft Office suite.
• Intermediate level skills in word processing, email and databases preferably within the Microsoft Office suite.
• Experience working with diverse backgrounds of the college’s community, students and employees; demonstrated commitment to promoting access and diversity.

At the college’s discretion, additional qualifying education/experience may substitute for experience/education, on a year-for-year basis.

Preferred Qualifications

• Bilingual skills in English and Spanish 

Additional Qualifications and/or Knowledge, Skills and Abilities (KSAs)

Knowledge, Skills and Abilities (KSAs):

• Ability to use computer technology for communication, data gathering and reporting activities
• Must be able to communicate effectively, both orally and in writing
• Must be able to interpret data and solve problems, effectively handle multiple tasks, and meet deadlines
• Demonstrated ability to provide excellent customer service skills and work successfully with individuals of diverse backgrounds and populations.
• Intermediate (considerable) working knowledge of filing, keyboarding and ten-key skills.  
• Must be able to operate standard office machines such as telephone, fax, and copy machine

Working Conditions and Important Information

Working Conditions:

Work is performed primarily in an office setting.  Heavy computer, monitor and keyboard use and repetitive hand/writs motion for keyboarding functions are typical.  Exposure to frequent interruptions and interaction with customers and staff.   Limited exposure to potentially dangerous situations in dealing with difficult customer situations.  Physical requirements include sitting for long periods, waling, reaching and pulling large binders, pushing and bulling of boxes and carts, and lifting and carrying files and boxes weighting up to 50 lbs.

See ADA Physical Requirements Section on file for other usual and customary physical requirements.

Salary: Initial salary placement will be based on years of relevant full-time equivalent experience at the sole discretion of the College, per the guidelines in the applicable Handbook or Collective Bargaining Agreement.  Please include all relevant full and part-time experience in your application that you want the College to review towards potential placement.  Hired employees will not have an opportunity to update past experience or appeal initial placement after the time of hire.

Important Information: MHCC only accepts applications through our online application system at http://agency.governmentjobs.com/mhcc/default.cfm. For technical assistance, please call 855-524-5627.

Please note:  We do not request or read letters of recommendation.  Also, it is not necessary to upload a large number of documents with your materials.  We are looking for the required documents and perhaps one or two additional documents of your choosing (optional).  Faculty applications require a current resume, cover letter and official transcripts (copies are fine for application purposes) and/or any required certificates or licenses.

Please note:  this is initially a self-screening system.  We recognize that our application process can be lengthy, so before you begin, please read all of the stated requirements to determine if you meet them.  Applicants must meet all of the stated minimum qualifications and additional requirements to be considered for this position.  Based on your responses to the qualifying questions, the system may automatically screen you out from further consideration.

Position subject to budget consideration and approval.  

Final candidates will be subject to a criminal background check as part of the employment process.

MHCC is NOT able to support Visa applications for employment at the college. Applicants must already be eligible to work in the United States to be considered.

MHCC provides qualifying veterans and disabled veterans with preference in employment in accordance with ORS 408.225, 408.230, and 408.235; OAR 105-040-0010 and 105-040-0015.

Qualifying veterans and disabled veterans may obtain preference by submitting as verification of eligibility a copy of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) or a letter from the US Dept. of Veteran's Affairs indicating receipt of a non-service connected pension to your application. Disabled Veterans must also submit a copy of their Veteran's disability preference letter from the Dept. of Veteran Affairs, unless the information is included in the DD Form 214 or 215.

If you are seeking this preference, appropriate documentation must be provided at the time of application.  You may submit an electronic copy in the document upload area of the application in the section marked "veterans' preference document," or fax to 503-491-7257 or mail to Human Resources, Mt. Hood Community College, Gresham, OR   97030.  If you do not have your documentation, you may request it through your Veterans' Administration Office.

Applicants with disabilities may request accommodation to complete the application and interview process. Please notify Human Resources at least three working days prior to the date of need.

Mt. Hood Community College is an Equal Opportunity Employer that actively supports workforce diversity.