Are you a strategic leader ready to make an impact by guiding a high-performing financial and administrative team that powers the essential services keeping our community running strong? If so, we want you to join our team!
Make an impact:
Manage a team of financial and administrative professionals supporting the Public Works Department which provides reliable infrastructure and dependable public services that promote and protect the health, safety, and welfare of the community.
Learn and grow:
Lead the team toward continuous improvement, seeking efficient and effective ways to support operational units in achieving goals while providing exceptional and innovative services.
What you will do:
Manage departmental budgeting, forecasting, expenditure analysis, reporting, procurement, and administrative support. Coordinate six analysts and eleven staff assistants at multiple locations within Public Works Department.
Additional job duties and responsibilities:
- Oversee development and implementation of Utility, Transportation, Streetlight, Trust, and Construction Fund budgets. Conduct revenue and expenditure analysis, forecasting, rate proposal development, cost of service analysis, financial reporting, and intra-agency billings.
- Coordinate support functions to ensure standardization of payroll and accounts payable processing, facility and supply requests, travel and training, purchasing, personnel actions and other support work throughout the department.
- Evaluate opportunities to implement efficiencies and electronic workflows in support of field workers and employees at multiple locations. Meet with project teams to discuss proposals and determine appropriate course of action. Analyze the performance of the operation and compare to service level expectations. Develop plans and recommendations.
- Assign work, evaluate performance, assess training needs, and administer discipline. Ensure priority needs are addressed and projects are delivered on-time.
- Maintain the integrity of data and records. Ensure compliance with applicable public records laws and regulations.
What can we offer you for all your hard work?
- Medical, dental, and vision coverage for you and your family.
- Paid vacation and sick time in accordance with City policies.
- Competitive pay.
- Employer-paid PERS contribution of 6%.
- Opportunity for voluntary pre-tax contributions to a 457b account.
- Health care and dependent care flexible spending accounts.
- Voluntary long-term care.
- Employee wellness program.
- Employee assistance program.
- Employee health clinic.
- Schedule is Monday through Friday, beginning as early as 7 am and ending as late as 6 pm.
- May be eligible for up to one day per week remote work after one year of service.
What are the minimum qualifications?
- Bachelor's degree from an accredited college or university in public or business administration or related field, and five years of related experience including progressively responsible managerial experience, or any combination of education, experience, and training that demonstrate possession of the knowledge, skills, and abilities as listed, and ability to perform the essential job functions.
- Must pass the pre-employment background check.
- Depending on area of assignment, may be required to pass the pre-employment drug test (including marijuana).
- Must have an Oregon Driver license and have a driving record that meets the City of Salem's driving standards.
Hiring managers do not have access to view resumes as part of the application review process, please make sure to give detailed information in your application that includes your experience, knowledge, skills, and abilities as requested in the supplemental questions and job advertisement.
What you will bring along:
- Insights regarding management theory and best practices for supervision, customer service, accounting and budget management, and public administration.
- Ability to plan, lead, and provide program oversight in developing goals and objectives for section.
- Knowledge of federal, state and local laws and regulations related to budgeting, accounting, dedicated revenue sources, and personnel.
- Experience with asset management, work orders, cost accounting, billing, and best practices for interfaces between software applications.
- Ability to establish and maintain strong working relationships and communication with all levels of City staff, contractors, other public bodies or agencies and members of the community.
- Proficiency in operating office computer and associated software applications, technology, or other programs or equipment to collect and analyze data, retrieve information, and create documents and reports.
- Skill in effective prioritization and execution of tasks within time constraints or specific deadlines.
- Capable of using tact and diplomacy when dealing with elected officials, suppliers, residents, and City employees. Skill in communicating effectively through spoken and written word to a wide range of audiences.
- Ability to exercise sound judgment to solve problems, work independently and make appropriate decisions regarding work methods and priorities.
- Competence in respecting, seeking to understand, and valuing individual differences to foster and support a diverse and inclusive workplace.
- Visual acuity necessary to perform an activity such as: preparing and analyzing data, viewing a computer terminal, and extensive reading.
About us:
Salem is the second largest city in Oregon and the capital city. Centrally located in the Willamette Valley, Salem is 49 square miles in size and extends across to counties, Marion and Polk. The community has well-established neighborhoods and carefully preserved historic buildings with wide diversity and a family-friendly ambiance. The city is home to nearly 180,000 residents. For a full community profile detailing demographics and housing statistics, visit the City of Salem website.
The City of Salem organization has eight primary departments: Community Services, Finance, Fire, Enterprise Services, Legal, Police, Public Works, and Community Planning and Development. Several departments also have functional divisions within their department. The City of Salem employs roughly 1,350 talented and dedicated staff members and works collaboratively with five labor unions.
A full-service City, Salem has eight primary departments:
Community Services, Finance, Fire, Enterprise Services, Legal, Police, Public Works, and Community Planning and Development Department. Several departments also have functional divisions within their department. The city has five labor unions and employs roughly 1,350 talented and dedicated staff members. The Urban Renewal Agency and the Salem Housing Authority are separate municipal corporations. The Agency contracts with the City for services and the Authority is led by the Housing Administrator within the Urban Development department.
The Public Works Department values employees and their professional development.? If you are someone that takes pride in collaborating on innovative ideas, proactively responding to community needs, and being a good environmental and financial steward, we look forward to meeting you! The Public Works Department promotes a healthy work life balance, while maintaining the utmost dedication to the health, safety, and welfare of our community, including our team!
Where can I find out more about the position?
Go to the menu option for Class Specifications and search for Manager II .
The City of Salem invites individuals of all diverse communities and backgrounds to apply for our available job opportunities as we strive to provide the best service to everyone. The City of Salem is committed to providing equal employment opportunities to all and has a culture that values diversity, equity, and inclusion. We believe that by welcoming differences, encouraging new ideas and views, listening to, and learning from each other, we are better able to serve the community.
To apply, click on the green “Apply” button to complete your application. Make sure that you specify how you meet the qualifications outlined in the class specification and complete the application.
Applicants that meet the minimum qualifications as outlined above but not selected for this position may be placed on an eligibility list, and candidates may be hired from the list. Eligibility lists are valid for six months. The City will send email notifications to eligible candidates about potential hiring opportunities so please ensure your email settings accept our system generated email notifications.
You may subscribe for automatic notification of job openings at the City through the Job Interest Cards – sign up today!
For more information about employment at the City of Salem, please visit our website at www.cityofsalem.net/jobs.
THIS ANNOUNCEMENT IS NOT AN IMPLIED CONTRACT AND MAY BE MODIFIED OR REVOKED WITHOUT NOTICE