The primary function of the Assistant Manager of Fleet Readiness is to ensure all revenue vehicles are fueled, serviced, disinfected and meets or exceeds the District's exceptions for service. These standards will be set by the Department Director. Work with operations maintenance managers and supervisors to coordinate pull out activities. Supervise the onsite custodial services and/or minor maintenance activities of maintenance employees to maintain high standards of vehicle and facility cleaning and disinfecting, reliability, efficiency, cleanliness and safety. Coordinate training, evaluation of work and staffing requirements for all functions within supervisor's span of control. The Assistant Manager is expected to be available to respond to emergencies, work any days, hours, and shifts as required, and under varying conditions, including inclement weather.
This role requires being onsite five (5) days per week.
Ensure a commitment to safety and regulatory compliance through effective leadership, training, role modeling and implementing practices that demonstrate safety is a fundamental value and a priority in all aspects of work.
Serve as a good steward of TriMet by regularly utilizing our transit system to maintain a strong and current understanding of customers’ experiences and of TriMet’s product and service offerings.
Essential Functions
- Prepare fleet for service readiness by coordinating with operations maintenance managers and supervisors to ensure the fleet is ready for AM/PM pullout. Supervise shift employees performing interior and exterior cleaning of Facilities, or Bus and Rail fleets. Ensure daily work is assigned and there is adequate staff coverage for daily workload. Conduct daily shift meetings to provide important information provided by Manager. Ensure facility and fleet conditions comply with TriMet policies and guidelines, Federal, state, and local codes/regulations.
- Prepare weekly, monthly and/or quarterly reports. Create plans that include staffing, objectives, strategies, and key performance indicators. Coordinate with other departments for the purchase of employee tools, equipment, and supplies. Manage cleaning supplies and tool/equipment inventories. Ensure efficiency and conformity in operation through effective communication with other supervisory staff and managers.
- Monitor employee attendance and absence records. Approve requests for vacation, sick leave, FMLA, and overtime use. Complete documentation and investigation as it relates to workers' compensation process.
- Provide effective coaching and counseling to guide employees toward high work standards and performance. Monitor employee performance and conduct performance evaluations. Maintain discipline through equal applications of all rules, procedures, policies and the Working Wage Agreement. Perform labor relations activities including meeting with employees and union representatives to resolve disputes and grievances. Document and recommend any necessary discipline to Manager.
- Conduct scheduled quality control audits/inspections at designated locations and interact with employees in person and by phone to evaluate the performance of employees. Address needed improvements and safe working environment. Assure safe and efficient use of shop equipment and supplies. Conduct monthly safety meetings. Understand, comply with, and enforce District rules and procedures to ensure a safe work environment for employees and customers. Ensure appropriate protocols are followed when employees are required to comply with drug and alcohol testing. Orient and train employees about work site hazards, safe and proper use of tools, equipment, and systems.
- Coordinate continuous improvement processes by encouraging employee creativity and involvement to find short and long-term efficiencies. Evaluate and implement new techniques and improvements to identify problems and find solutions that improve work performance and environment.
- Train new employees on maintenance equipment and procedures with a high emphasis on safety. Document and conduct evaluations during probationary period of new employees.
Position Requirements
A minimum of a High School Diploma/G.E.D. is required.
A minimum of four (4) years of experience are required. *
Three (3) years of experience in janitorial or maintenance operations which could include: building custodial services, or fleet service, such as rental car, automotive dealership service, or retail car maintenance are required.
One (1) year of experience in a union organization is preferred.
One (1) year of maintenance and repair of electromechanical systems and equipment is preferred.
One (1) year of lead experience is required.
Possession of current/valid Class "C" license issued by Oregon or Washington; ability to pass a driving record check meeting TriMet driving record standards.
Or any equivalent combination of experience and training.
*The amount of credit a candidate receives for prior years of experience is based on the relevancy of that experience to the required or preferred prerequisites of the job description. Experience is prorated based on hours worked. LRHR assigns and validates the "credited experience".
Selection Criteria
Type of Position / Grade / FLSA
Grade 14, Exempt, Non-Union, Full-Time.
Salary Range
Minimum: $83,587.00
Maximum: $125,382.00
Salary offers will be determined by a candidate’s education, training and relevant experience. Any final offer of employment will fall within the range stated above. For transparency, we choose to list the full available grade range, however, TriMet’s salary administration process will ultimately determine the final salary offered.
Selection Process
Candidates will be selected based at a minimum on the result of:
1. Application Review (please include: Cover Letter and Resume)
2. Panel Interviews
3. Reference Check